Document Controller - Dubai, United Arab Emirates - Speedex Tools & Hardware

Speedex Tools & Hardware

Verified Company

Dubai, United Arab Emirates

2 weeks ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

We are looking for a DOCUMENT CONTROLLER for our real estate developing division.

Following is Key Responsibilities:

Managing and handling intake, scanning, verification, and storing documents including filing and archiving relevant documentation with appropriate coding,

storing (both electronic & hard copies), retrieval and archive.

Develop, implement, review, check & report templates for documents, file types, and document databases. Also, checking and editing documents for accuracy, compliance, controlling the flow of documents in and out of the

department.

Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NFC, RFI, CVI, RFM, Letters, staff daily report, submittals and other forms of pertinent documents from the client and subcontractors. This includes follow up with internal / external stake holders to ensure the communication loop is

closed completely, accurately and in a timely manner.

Prepares correspondence and reports, much of which is confidential in nature. Composes non-routine correspondence from brief notes or verbal instructions

and composes replies to routine correspondence on own initiative

Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned.

Produces and distributes data in graphic, spreadsheet, or narrative format.

Keeps current on all corporate policies and procedures. Serves as focal point

for gathering newly published policies and the dissemination of materials.

Report errors or developments regarding document storage and ensure the secure destruction and disposal of sensitive documents. Update and maintain

document management systems and physical records.

Maintain the security of confidential documents. Assist management and employees with accessing documents through approved document

management system.

Reviews and updates technical documents (e.g., memos, drawings, manuals and workflows). Controlling the flow of documents in and out of the

department. Distributes project-related copies to internal teams.

Check for accuracy and edits files, like contracts and project documentation
Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to

facilitate and expedite the workflow.

Maintaining all Tender Documents and ensuring originals are not take from the filing room and keeping all files in a tidy condition.

Manager/CEO / Line manager as appropriate.

Coordination with the respective Project Managers, Contractors, Internal

Departments, etc., and other staff to ensure correctness of the records. Archiving contract/project documents and maintain Archive section up to date

Additional Requirements:

Knowledgeable of document control work processes & utilization of electronic systems for document management, as well as corporate procedures related to document management.
Proven work experience as a Document Controller or similar role and Familiarity with project management. Knowledge of Electronic Document Management Systems (EDMS). Attention to detail about Document / Record.
In-depth knowledge of document control systems and procedures.
Effective in building good working relationships within the project team, and with project stakeholders.
Real Estate or Construction experience is MUST
Valid UAE Driving License

Job Types:
Full-time, Permanent

Salary:
AED4, AED6,000.00 per month

Ability to commute/relocate: