Assistant - Dubai, United Arab Emirates - Parsons

Parsons

Verified Company

Dubai, United Arab Emirates

3 weeks ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

POSITION OVERVIEW:

Assistant will provide leadership support and keep the office running smoothly and efficiently.

He will be required to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make arrangements for meetings and travel.

Completes a variety of administrative, clerical, data collection, and report writing tasks specific to the group to which assigned. Computer literacy in Company standard software is required in many assignments.

What You'll Be Doing

Gathers statistics and general data; reviews, analyzes, and combines the information into established reports for use within and outside the group. Such reports may be in spreadsheet or graphical format, or narrative style word processing. May be responsible for verifying data gathered such as matching supplier invoices against file copies.
May be responsible for obtaining data necessary for completion of the group's overhead budget and associated recurring reports.
Establishes and maintains directory of those assigned to the group; updates phone and location numbers; tracks paid time off hours taken and projected to be taken, keeps resumes current, if appropriate for the group.
Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
Entering and updating company, employee, and client records.
Ordering, storing and distributing office supplies.
Maintaining, repairing, or replacing office equipment.
Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
Providing basic bookkeeping services
Completes additional duties as assigned.

What You'll Be Doing

Degree in business administration or a relevant field is preferred.
At least 5 years' experience in administrative services or related fields.
Additional education, certifications, or experience is advantageous.
Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
Exceptional verbal and written communication skills.
Proactive, organized approach to multitasking.
Strong leadership and interpersonal skills.
Professional appearance, courteous manner, and clear, friendly phone voice.

This description has been designed to indicate the general nature and level of work performed by employees within this position.

The actual duties, responsibilities, and qualifications may vary based on assignment and are not limited to those listed.

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.