Administrative Assistant - Dubai, United Arab Emirates - Zabeel Groups
Description
Job Summary
The Administration Assistant is responsible for providing operational and administration support to the Jewellery department and will supervise the jewellery workshop activites.
Administrative duties:
- Perform administrative support to ensure daily operations are maintain in an effective up to date and accurate manner
- Prepares and updates the Monthly Sales Report and Store wise Discount Reports
- Prepares Custom Duty Letter for Import clearance from Customs
- Prepares detailed product description in excel based on supplier's Pro-Forma Invoice.
- Compile Jewellery adverts and files the Advertising invoices, Supplier correspondence, etc.
- Filling of STOs, Manual Delivery Order, Selling Price Calculation + Supplier
Stock Handling
- Physically checks the stocks against shipment Invoice or STO
- Tagging and distribution of stocks to stores as per BM's supervision
- Prepares Stock Transfer Order in SAP from Head Office to Stores and log the STO reference to the driver's logbook.
- Printing of price tags based on BM's format and physically tags each products.
- Responsible for the Petty Cash flow of the Jewellery Dept.
- Prepares monthly Petty Cash Statement through SAP for reimbursement.
- Staff Supervision
- Responsible for supervising the staff in the workshop and ensuring that they manufacture, repair, do settings based on the quality standards.
- Responsible for communicating to the workers the exact requirements as per the Job Order issued.
- Responsible for issuing job cards to the goldsmith/s and stone setter/s, deciding estimates for jobs according to due date.
- Ultimately responsible for the quality of work produced by the workers as per the standard product quality.
- Performs administrative support for the Workshop
- Logs the outgoing Job Order for the Stores as per the supervision of the Workshop Supervisor
- Receives and acknowledge Job Order from the Stores through the driver's logbook and physically check the quantity indicated in the Job Order
- Responsible for receiving stocks, storing them safely and issuing them as per manufacturing requirements ensuring that at no time there is loss, wastage or damage.
- Receive stock of raw material comprising of gold bars, diamonds and other precious and semiprecious stones.
- Responsible for issuing raw material daily to the workers and overseeing the gold melting process, ensuring that the material is handled safely with no loss or damage.
- Needs to have good understanding of stone quality, check for flaw, grade as per cuts, sizes, weight and store the raw material safely.
- Provide all customers with high level of customer service by adequately understanding their specific requirements and to offer advice accordingly.
- Ensures that customers get the best service from the workshop in terms of product quality, after sales service and delivery lead time.
- Liaise with the JM/BM with specific product requirements for production.
- Ensure the set standards of quality and brand identity are applied by the suppliers and inhouse Jewellery
- Liaises with BM to develop product lineup.
- Test the samples for compliance to design brief and quality of execution.
- Quality controlling on products manufactured
- Job Order process of customer orders from the stores and walkin customers
- Calculates quotation on the job requirement for BM's approval on RSP & GM
- Prepares Sales Order and article/PO
- Process the Job Order for repairs, resizing, redesigning, restringing or pearls etc of customer owned jewelry purchased from AFJ. Setting of loose diamonds purchased in
- AFJ in gold mounts i.e. ring, earring or pendants.
- Process the Job Order for production of customised order
Requirements:
- Reports to Retail Operations Manager
- Band D
- Work Level
- You must have been an Al-Futtaim employee for at least 18 months in order to be considered
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