Receptionist / Admin (Emirati National Only) - Dubai, United Arab Emirates - Atkins

Atkins

Verified Company

Dubai, United Arab Emirates

3 weeks ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Atkins is looking for an experienced Receptionist / Admin, to be based in Dubai office.

Responsible and reporting to Facility Management/Admin Manager to provide the daytoday management of the main reception by providing an efficient and helpful service as the first point of contact for all discipline, calls, visitors and clients to the office.
Responsible for answering the main switch board. Receiving calls and making sure they are passed to individuals promptly. If these individuals are not available, advising the caller and asking to take a message or call back
Responsible for welcoming and assist all visitors to the business whilst ensuring all safety standards are adhered to
Responsible for sending and receiving all couriers and liaising with courier companies
Responsible for distributing documents to contractors i.e. tender documents, obtaining receipt on handover of originals and passing receipted letter back to the person concerned handling the project via the internal distribution system
Responsible for receiving fax documents and courier parcel/documents and send them to the right department on a daily basis
Conduct themselves professionally at all time and work seamlessly with ones colleagues
To maintain the cleanliness and over all look of the reception on a daily basis.
To ensure all access cards are recorded
To manage, guide and support colleagues accordingly with their meeting room requests and amenities to ensure there are no conflicts with the room bookings
To liaise with Facility Management department for any parking request specially for visitors/clients and colleagues in Bur Dubai Office as to when required
Arranging meetings, room bookings and lunch requisition for colleagues/clients as to when required
Arranging driver for meetings, submission, etc. for all discipline and department as to when required
Deal with the administrative issues by reporting it to Facility Management/Admin Manager in the office from time to time
To assist other departments as such SNCL, F+G, Finance and Bidding by providing secretarial and administrative support as to when required
All other adhoc admin duties as and when required by the Management

Rewards & Benefits

We offer an excellent package which includes:

A competitive salary
Transportation allowance
Medical and life insurance cover
22 working days annual leave
Medical and life insurance cover
Company gratuity scheme
Discretionary bonus scheme
Annual flight allowance to point of origin

SNC Lavalin's Atkins business is one of the largest multidisciplinary, multi sector engineering design consultancies in the world and is part of the SNC Lavalin Group.

As one of the world's most respected design, engineering and project management consultancies with a leading track record in the defence sector, Atkins are ideally placed to respond to this market.

We have a broad establishment and proud, 50 year history throughout the Middle East region.

We provide a full range of design, engineering and project management services for buildings, transportation and other infrastructure programmes.

Atkins in the Middle East now employs around 2,000 staff serving Gulf clients across all market sectors from offices in Abu Dhabi, Al Ain, Doha, Dubai, Jeddah, Kuwait City, Manama, Muscat, Riyadh, and Sharjah.