Personnel Logistics Coordinator - Abu Dhabi, United Arab Emirates - Enermech

Enermech

Verified Company

Abu Dhabi, United Arab Emirates

2 weeks ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Opportunity for career progression.

Work with a Global Organization
Fulltime Permanent opportunity

We are?
A leading specialist engineering services company delivering integrated solutions for complex energy and infrastructure projects and operating assets. Our business is built on the belief that our people are what make EnerMech excellent.

When we are thriving globally it's not just about investing in our infrastructure, service offering and technology, but by also investing in our people.

The role?

As a Personnel Logistics Coordinator, you will play a crucial role in ensuring the successful mobilization of personnel for various projects.

You will be responsible for coordinating and scheduling personnel movements, both locally and internationally, to meet project deadlines and customer expectations.

Additionally, you will support operational requirements related to staff transportation for business purposes and personal reasons.

Your exceptional organizational skills, attention to detail, and ability to work under pressure will contribute to the overall efficiency and success of our mobilization operations.

Main Responsibilities & Key Result Areas

Mobilization Coordination;

Collaborate closely with project managers and HR to determine personnel mobilization requirements.
Develop comprehensive mobilization plans, ensuring efficient allocation of resources and timely execution.
Coordinate with various departments to gather necessary information for mobilization, including travel arrangements, accommodation, visas, permits, and transportation.

Schedule Management:

Create and maintain a detailed personnel mobilization schedule to ensure all deadlines are met.
Coordinate with project teams and HR to align mobilization dates and requirements.

Compliance and Documentation:

Ensure compliance with local and international regulations regarding personnel travel, visas, work permits, and other related documents.
Maintain accurate and uptodate records of personnel mobilization activities, including travel itineraries, accommodation details, and relevant documentation.

Customer Relationship Management:

Collaborate with project managers to understand specific mobilization requirements and preferences.
Communicate effectively with relevant teams to provide timely updates on personnel mobilization status and resolve any issues or concerns.

Staff Transportation and Logistics:

Assist in coordinating staff transportation for businessrelated purposes, including meetings, site visits, and training sessions.
Handle logistics for personal reasons, such as employee relocations or travel arrangements for emergencies or compassionate reasons.

Administrative:

Raising Purchase Orders on internal system.
Communicating with Finance to ensure we have enough credit to book travel arrangements.
Educated to Degree level
Previous experience in a Personnel Logistics Role
Understanding of the Visa Process and requirements for different countries

Preferred

Degree/ Post Graduate level qualification in Human Resources

Behaviors and Personal Qualities:

Essential:

Conduct self in a professional manner to minimize conflict
Conveys information fluently, interpreting and clarifying details and explaining rationale
Manages progress against schedule and monitors against quality standards
Deals effectively with pressure and conflicting priorities
Able to identify and solve nonroutine problems in own or related discipline
Manage personal time and deals effectively with conflicting demands and priorities
Demonstrates a calm and systematic approach
Develops collaborative relationships with key contacts essential to get the job done
Finds ways to condense large amounts of information into a useful form

Preferred:

Anticipates obstacles and acts to overcome them before they arise
Acts quickly and decisively in a crisis
Understands the role of the team and how to contribute to the success of the business unit
Open to candid feedback, new perspectives, continuous learning, and selfdevelopment
Uses expertise to effectively challenge current policies/standards and to develop new techniques or approaches
Openly faces difficult situations with confidence and always adopts a "cando" attitude
Understands the implications of broad decisions on budgets and costs