Personal Assistant to General Manager - Abu Dhabi, United Arab Emirates - RIXOS

RIXOS

Verified Company

Abu Dhabi, United Arab Emirates

2 weeks ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Company Description

Established in 2000 in Turkey, Rixos pioneers the 'ALL Inclusive, ALL Exclusive' concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities.

Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury.

ROLE:
Personal Assistant to the General Manager

Ready for a career move and be part of a dynamic team? We are looking for a new talent to play a vital role in our Executive team working alongside a fantastic team.

WHAT IS IN IT FOR YOU:

Employee benefit card offering discounted rates in Accor worldwide
Learning programs
Opportunity to develop your talent and grow within your property and across the world
Ability to make a difference through our Corporate Social Responsibility activities, like Planet21.

MAIN DUTIES AND RESPONSIBILITIES:

Establishment of proper business correspondence, memoranda, reports, and forms, including those of a confidential nature.
Maintaining a filing system for diverse data, memorandums, and correspondence:
Establishment of minutes of meetings and transcribe dictation from GM.
Answering and channeling phone calls, arranging and reminding appointments for GM.
Receives and screens office caller's and visitor's schedules and sets up appointments.
Receives, opens, and sorts all incoming mail; dispatches outgoing mail.
Sees proper handling, use, and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and RGM's office.
Performs duties common to all Department Heads and other duties as may be assigned.
Administers the distribution, filing, and necessary information flow of the Duty Manager Reports.
Establishes in coordination with the Hotel/General Manager the monthly planning of the department head's duties.
Makes sure that all memos are channeled through the office in order to check the "copies to" and to inform the necessary departments if not already made.
Keeps trace for daily briefings, followup, and important information; to be prepared for the GM.
Makes regular proposals to the General Manager about new ideas, internal problems, etc.
In the absence of the General Manager establishes in the form of short notes daily reports about major happenings in the hotel for his information.
Regarding the proper information flow is familiar with the organization chart of the hotel and the relevant flow of information.