Purchase Executive - Dubai, United Arab Emirates - Emirates Sports Hotel Apartments

Emirates Sports Hotel Apartments
Emirates Sports Hotel Apartments
Verified Company
Dubai, United Arab Emirates

3 weeks ago

Ahmed Al-Mansouri

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Ahmed Al-Mansouri

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Description
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Please DO NOT APPLY if you are not having relevant experience and must be in the UAE_


Job Context:


This job description is tailored for a Purchase Executive role within ESN Group's operations in the UAE, focusing on efficient purchasing processes, vendor management and administrative support.


Responsibilities:


  • Assist in all purchasing functions for each hotel department.
  • Identify, evaluate and negotiate with suppliers to obtain the best possible pricing, terms and quality for goods and services required by the company.
  • Vendor Management:Build and maintain relationships with vendors and suppliers, ensuring timely delivery of goods and resolution of any arising issues.
  • Purchase Order Management: Create and manage purchase orders, ensuring accuracy and compliance with company policies and procedures.
  • Inventory Management: Monitor inventory levels and ensure adequate stock of materials and supplies to meet production or operational needs.
  • Cost Management: Analyze costs and seek opportunities for cost reduction without compromising quality or service.
  • Data Management: Manage data effectively by processing, tracking and recording all documents, maintaining accurate records using database management systems, updating financial and administrative databases, providing accurate and timely data entry and ensuring confidentiality of financial documents and records.
  • Negotiate terms and conditions of contracts with suppliers, including pricing, payment terms and delivery schedules.
  • Quality Control: Work closely with quality assurance teams to ensure that purchased goods and materials meet the required quality standards.
  • Market Research: Stay informed about market trends, new products and suppliers and make recommendations for improvements or changes in sourcing strategies.
  • Compliance: Ensure compliance with all relevant laws, regulations and company policies related to purchasing and procurement activities.

Additional Key Accountabilities:


  • Negotiate costeffective contracts and deals, coordinate with delivery teams and handle inventory inspections.
  • Inspect stock for quality and report any issues immediately.
  • Attend product launches, network with industry professionals and establish relationships with clients, vendors and suppliers.
  • Ensure all stock is appropriately packaged and delivered to the correct location on time.
  • Prepare daily, weekly, monthly and annual hotel purchasing and operations reports as mandated by management.
  • Maintain records using corporate database management and inventory management systems, including purchase requests, purchase orders, inventory reports, supplier invoices and asset management records.
  • Assist in basic accounting tasks such as processing supplier payables and monitoring operations costs.
  • Manage correspondence with internal departments, clients, suppliers, contractors etc.
  • Maintain an accurate and uptodate filing system in line with office policy.
  • Ability to multitask and prioritize with precise accuracy and attention to detail.
  • Undertake any other tasks or assignments prescribed by management such as market research and vendor presentations.

Qualifications:


  • Bachelor's degree in business administration, Supply Chain, Logistics or equivalent.
  • Minimum 2 years purchasing work experience.
  • Excellent MS Excel capabilities.
  • Strong interpersonal skills and selfconfidence.
  • Background in accounting & administration.
  • Experience in database/system management/purchasing systems.

Competencies:


  • Clear communication in English (written and verbal).
  • Proficiency in MS Office packages.
  • Ability to integrate well into teams and work towards achieving team results.
  • Pleasant and courteous manners.
  • Analytical thinking and problemsolving skills.
  • Ability to cope with stress and handle multiple tasks flexibly and effectively while delivering work in a timely manner.

What We Offer You:


  • Salary range: AED (negotiable based on experience).
  • Shared accommodation and meals provided.

Pay:
AED4, AED6,000.00 per month

Application Deadline: 18/05/2024
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