Heema Vinod Kumar

Dedicated and technically skilled Office Administrator with 10 years of total experience and 7 years of UAE experience in Admin/HR.

Responding to telephone, email, walk-in and website inquiries and forward to concerned teams.
 Managing office supplies (Stationery, Office supplies, tea coffee water etc)
 Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
 Providing real-time scheduling support by booking conference rooms and preventing conflicts.
 Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
 Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
 Greet and assist visitors.
 Coordinate meeting logics, including reserving conference rooms, equipment set up
 Anticipate the needs of others in order to ensure their seamless and positive experience.
 Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
 Screening phone calls and routing callers to the appropriate party.
 Booking shipments (Domestic & International – Packages & Documents)
 Managing Office boys and drivers to organize daily routine activities
 Helping accounts teams consolidating personal call charges on company sim cards
 Providing real-time scheduling support by booking conference rooms and preventing conflicts.
 Maintain polite and professional communication via phone, e-mail, and mail.
 Issuing/cancelling ADNOC/EPPCO fuel cards
 Managing maintenance and new projects related to AC, Electricity, Fire maintenance, plants, transport & catering
 Assisting HR team in compiling daily attendance reports, Temperature checks & Updating JD’s Org Charts
 Organizing company get together and parties
 Assisting Head HSE to conduct Annual ISO audit
 Renewing Company vehicles, updating salik tags and recording fines as per the mileage sheets Company: Evolution Events LLC Office & Event Administrator (Dec 2013 – March 2018) Responsibilities
 Helping and Assisting the Managing Director in preparing reports and submitting them to meet the deadlines for the events
 To investigate and co-ordinate logistical arrangements required for a successful event, such as Crew transport, accommodation & time management.
 Arranging Trucks & Labors for the events.
 Organizing and assigning crew for Events and planning a time table for the Crew.
 Helping the Accounts team for submission of monthly DEWA/SEWA/ETISALAT bills.
 Preparing accreditation documents for the staff to access security checks on site
 Ordering and maintaining stationery and equipment
 Arranging travel and accommodation for staff or customers and other external contacts.
 Delegating tasks and accountabilities to several departments
 Organizing recruitment and placement of required staff.
 Assisting staff with routine HR related questions, serving as the first point of contact for employees to resolve the problems.
 Coordinating with the PRO for arranging Sharjah Visas.
 Tracking and organizing Visa renewals and arranging necessary paper work according to latest Sharjah Labor Laws.
 Updating and maintaining Staff files.
 Keeping records for Staff Casual and annual leaves.
 Tracking Attendance
 Booking Annual Air tickets for the Staff as per the budget assigned.
 Renewing Tenancy contract for the office and staff accommodation and maintaining records
 Renewing Company vehicles, updating salik tags and recording fines as per the mileage sheets
 Establishing work schedules and supervising several departments. Monitor and evaluate performance of different departments.

Bachelor from Ranchi University

Exe MBA - NIBM Delhi