Suma Kanara

With a consistent track record of achieving a broad range of goals throughout my career, I believe I offer the leadership and skill that could benefit your organization. I have enclosed my resume in consideration for Administrator position within your organization. A summary of the value I can bring to your organization includes:

·         Advanced individual and team developing skills. I use hands-on supportive approach that leads to improved performance.

·         High level of adaptability and flexibility gained through working with leading Share broking firm and top facility Management Company.

In particular, the strong relationship I build with team members, higher management, service providers and client often results in win-win situation and a foundation for future success. I am certain that my team-focused, positive attitude and emphasis on quantifiable would be a welcome addition to your organization.

My resume will provide additional details concerning my qualification and accomplishments, and I would welcome the opportunity for an interview to discuss your organization’s top priority needs and the performance you can expect from me.

Thank you for your time and consideration. I look forward to hearing from you soon.

Sincerely,

Suma Kanara

JBI Properties Services (A Mubadala Company)
Abu Dhabi, UAE
Feb 2011 to Jan 2012.

Administration Officer
Responsibility summary:
 Admin/Accounts functions
 Procurement
 HR Activities 
• Management of on-line diaries, booking appointments and arranging meetings, updates as required
• Ensure Executive get to meetings on time with appropriate documentation
• Handling and screening calls for Executive
• Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions
• Establish, maintain, and coordinate the implementation of accounting and accounting control procedures 
• Explain billing invoices and accounting policies to staff, vendors and clients
• Resolve accounting discrepancies.
• Taking and passing messages to Executive in a timely manner
• Monitoring Executives' email inboxes when they are out of the office or at meetings and taking action as necessary 
• Organizing business travel and accommodation bookings for Executive/s and occasionally for other client staff on relative projects
• Receive and verify invoices and requisitions for goods and services
• Verify that transactions comply with financial policies and procedures
• Prepare, verify, and process invoices and coding payment documents
• Data enter invoices for payment & Process backup reports after data entry
• Maintain inventory files & Monitor and order office supplies
• Review and verify travel claims
• Maintain a filing system for all financial documents
• Prepare purchase orders
• Review and approve RFQ's in order to commence the purchase.
• Follow up and expedite suppliers to ensure timely delivery of goods & services.
• Receive supplier invoice and check for correctness & forward it to Accounts Department 
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. 
• Input document data into the standard registers ensuring that the information is accurate and up to date. 
• Generate the various document control reports as required. 
• Typing of site documents, and follow up of all the site needs 
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable 
• Maintain updated records of all approved documents and drawings and their distribution clearly 
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. 
• Maintain the files and control logs as required by the project.
• Preparing DLP reports and service provider's attendance reports for invoicing

Doha Brokerage & Financial Services Ltd. (Associate of Doha Bank)
(Leading NSE & Commodity member, having BSE and CSE memberships. DP with CDSL)
 Hubli, Karnataka - India
 April 2005 till October 2010

Branch Manager / Risk Analyst

• Branch monitoring, client dealing, funds management and over all administration of branch office.
• Analysis of vital data for the accounts and finance departments.
• Updating the information file of the company using the circulars broadcasted by NSE on real time basis.
• Liaison with System Support Consultant for updating, modifying and refining the office support software.
• Executing trades electronically or by phone
• Liaising with sales traders/clients on market movements
• Informing all relevant parties of the most relevant trades for the day
• Gathering information and analysing the market
• Carrying out detailed data analysis and valuation
• Identifying issues affecting clients
• Developing client relationships and presenting ideas to clients
• Executing trades and securing deals with new clients
• Obtaining market prices from market-making traders and executing the trade.
• Monitoring, management and reporting of Credit Risk exposures 
• Margin management analysis and review 
• Assisting in the implementation of Risk Framework, Company Risk policies and procedures
• Assist the Risk Manager in fulfilling the regulatory and reporting requirements of the Risk function
• Coordinate reporting, issue identification, monitoring and quality assurance processes
• Facilitate implementation of  risk mitigation plans
• Actively involved in the continuous process of upgrading the Management Information System.
• Communicating various reports to clients and branches.
• Receive and verify invoices and requisitions for goods and services
• Verify that transactions comply with financial policies and procedures
• Data enter invoices for payment/ Process backup reports after data entry
• Manage the weekly cheque run/ Record all cheques
• Prepare vendor cheques for mailing/ List all vendor cheques in the log book
 

• Masters Degree in Commerce from Karnataka University, Dharwad - India
• Bachelor's Degree in Commerce from S.J.M.V.S. Women's college, Hubli - India
• Diploma in Computer Application
• Certification in Typewriting - (60wpm)
• Certification in Tally E.R.P 9

NSE's Certification in Financial Markets

• Capital Market (Dealers) Module
• Derivatives Core Module
Computer Skills
Package     : MS Office 
Accounting Package   : Tally E.R.P 9
Softwares               : Concept 500 & Odin software