Willie June Donna LEgata W

Willie June Donna LEgata

Dubai, دبي

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engineering Freelancer

About me:

I am an Accountant by profession with eleven years’ experience in Accounting, Auditing and Administration Systems with a Bachelor of Science in Business Administration Major in Financial  Management and Accounting. I have full understanding of Accounting systems and office administration. I believe I can deliver the best professional service that I acquired during my past tenures in Philippines and United Arab Emirates.


Bachelor of Science in Business Administration

Major in Financial and Management Accounting


General Accountant

COLDWELL BANKER (Mega Homes Real Estate Brokers LLC)

July 2019 to August 12, 2021

  • Uses FOCUS accounting software and Propspace CRM (for Brokerage and Property Management)
  • Handles all admin and accounts related job under property management
  • Prepares contract for Property Management and communicating to Landlord / Owner for signature
  • Sending the Property Management packages to agents and answer all related queries
  • Create Unit in PM CRM for any new property management and post the lease details once rented
  • Communicate to Landlord for any request raise by the tenant subject for approval (i.e. rent discount, maintenance, etc.)
  • Make the payment breakdown for cheques issuance of the tenant (rent, security deposit, commission)
  • Assist walk in tenant for issuing rental cheques and commission & other renewal related task
  • Issue receipts for all cheques / cash received on behalf of the Landlord
  • Secures and receives signed tenancy contract and cheques and upload all related documents in CRM
  • Prepare all cheques / cash deposits and arrange for deposit to the bank
  • Secure and keep all PDC’s and set reminder for cheque deposit due date
  • Do the service charges payment of the Landlord’s unit or any landlord’s instruction of payment.
  • Prepares Report to the Landlord: Unit Collection & Expense Report and Statement of Account
  • Sending notices, announcement and reminders to all tenants and any landlord’s instruction
  • Tracking and checking all due for renewal; Prepare, send and follow up all renewal notices
  • Follow up with Maintenance Team status of unit (snagging up to ready for rent), move in and move out of tenant and any contractors payment
  • Request and process releasing of security deposit refund as per Landlord’s approval
  • Record all related expenses of corresponding unit against security deposit and maintenance
  • Assisting landlords for property handover from Developers
  • Handles Accounts Receivable from all Real Estate Developers and Individual Clients
  • Prepares weekly collection and accounts receivable report for the Management 
  • Responsible on verification of all documents for invoicing and sending TAX Invoice to Client / Developer
  • Handling of petty cash and replenishment including all branches.
  • Supervise all branches and head office Admin Coordinators on all accounting related works
  • Auditing the Propspace CRM listings and deals if all are properly complied according to RERA rules & regulations
  • Receives all monthly transactions for closing from head office and branches and verify all related documents.
  • Prepare report of all transactions for the month as basis of the agents’ salaries.
  • Collect all cash & cheques (CDC and PDC) and responsible on arranging deposits
  • Handles Accounts Payable – receiving all suppliers invoices and releasing payments
  • Prepare monthly Credit Cards Summary and collect all related Invoices
  • Posting transactions and journal entries in FOCUS and maintains the archives
  • Reconcile ledgers of suppliers and customers


Accountant- Head office 

Dar Optics Group LLC (Optical retail trading with 55 outlets in Middle East)

Dubai, United Arab Emirates 
August 2015 – March 2019

Kuwait Regional Accountant

  • Responsible for regional financial accounts including budgets & cash flow.
  • Preparing and analyzing Monthly sales and Inventory report.
  • Submitting Regional Monthly Sales & Deposit summary report to top management

Cash and card sales report

  • verify and check actual sales report versus system generated report
  • investigate and report if there are any discrepancies in the sales report
  • ensure that daily cash deposit is equivalent to the report
  • record each transaction in the Peachtree
  • Reconcile the merchant settlement (from Network) if match with the bank statement
  • Monitoring and posting of regional petty expenses.
  • Inputting of purchase invoices & employee expenses in the system
  • Processing Vendor payments and making reconciliation statements
  • Coordinate with purchase department for preparing the purchase budget


Accountant/ Internal Audit - Main Office

  • Handling the petty cash of Central management office
  • In charge of supplier for UAE region (payment/invoice/credit note)
  • Collection& verification of sales & expenses for the UAE region Tax filing
  • Data filing in the FTA portal for TAX
  • Checking monthly payroll functions for 300+ employees.
  • Preparing the WPS for the entire UAE staff(100 plus employees)
  • Preparing expense report for the central management office
  • Analyzing monthly stock report for Bahrain/Oman/Qatar/UAE.
  • Thoroughly checking of sales & deposit if balance inthe system & bank on a monthly basis
  • Responsible in bank reconciliation for all the region
  • Assisting in the financial statement and finalization for the entire region. 
  • In charge in communicating with the auditors
  • Coordinating with the Accounts Manager in closing the books at year end upon completion of the annual audit.
  • Scrutinize the general ledger if there is abnormal account and pass the adjusting entry
  • Posting of general ledger entry for all the adjustment(prepaid/salaries/gratuity/leave payables/COS)
  • Preparing cash flow on a monthly basis
  • Monitoring all banks accounts (cheque clearing in & out)
  • Prepares sales comparison report for the entire region
  • Verifying bonus report submitted by regional accountant
  • Implementing new deadlines and format for efficient monthly reporting
  • Issuing new policy for entering and documentation of our accounting process
  • Guiding all regional accountant on how to minimize errors in posting


Junior Accountant 

Waagner Biro Gulf LLC(Construction Company)

Dubai, United Arab Emirates
September 2013 – August 2015

  • Receiving and processing of suppliers/contractor/sub-contractor invoices.
  • Communicating with the purchase regarding the invoices received if there is doubt
  • Distribution of invoices to site for verification by site accountant and approval by project manager (on Weekly basis)
  • Posting invoices and credit note approved by the project manager
  • Posting adjusting entry connected to suppliers invoices 
  • Manage the invoices data base on excel 
  • Maintaining file of invoices payment voucher and all accounting documents.
  • Supporting finance controller for invoice payment process by preparing payment schedule(Weekly)
  • Preparing cheque for supplier& payment voucher     
  • Communicating to supplier regarding their payment status
  • Preparing accounts receivable ageing every monthly closing
  • Supporting the receivable accountant in posting clients invoice
  • Supporting the receivable accountant in payment follow from the clients
  • Entering petty cash in the system and Knowledge on preparing cash flow and General journal closing entries


Accounts & Admin Assistant

FedEx Kinko’s Office and Print Services

Dubai, UAE

June 2012 up to September 2013

  • Entering new account opening in the system and Making quotation for customers
  • Preparing invoices and Responsible in following up with the receivables
  • Preparing Aged Receivables for follow up and Preparing incentive for the Sales Person
  • Verifying Petty Cash
  • In-charge of Purchasing & Payables and Preparing purchase order
  • Following up the stocks ordered and Preparing aged payables for cheque preparation
  • Entering A/R & A/P invoices in the system
  • Entering all inventory in the system
  • Communicating with the agency for the flights and hotels booking of the manager
  • Set meetings of the manager
  • Preparing petty cash for the HR Manager
  • Doing HR related matters (Leave Request/Sick Leave/Obtaining Passport/Leave Tabulation)
  • Verifying cheques prepared before sending to signatories
  • Answering phone calls and All other task designated by the immediate superior


Accounts Staff

Addessa Corporation (Trading of House Equipment & Furnitures)

Tarlac, Philippines

June 2010- April 2012

  • Responsible for documentation of all incoming and outgoing inventory stocks (books & computer)
  • update inventory subsidiary books
  • Conduct physical inventory every end of the month and tally against books, computer and physical count
  • Responsible in the verification of acquisition cost to admin office
  • Responsible in safekeeping of all inventory documents
  • Preparing cheque payments
  • Responsible in encoding A/R, A/P & Inventory transaction in the system and entering transaction in the general ledger
  • Preparing the trial balance for verification of the accountant
  • Performs cashier duty and Preparing incentive for the collector
  • Answer telephones and transfer to appropriate staff member
  • Meet and greet clients and visitors
  • Handling incoming mail and other materials  and doing business correspondence
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • All other task designated by the immediate superior

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