Willie June Donna LEgata W

Willie June Donna LEgata

Dubai, دبي

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engineering Freelancer

About me:

I am an Accountant by profession with eleven years’ experience in Accounting, Auditing and Administration Systems with a Bachelor of Science in Business Administration Major in Financial  Management and Accounting. I have full understanding of Accounting systems and office administration. I believe I can deliver the best professional service that I acquired during my past tenures in Philippines and United Arab Emirates.

Education:

Bachelor of Science in Business Administration

Major in Financial and Management Accounting

Experience:

General Accountant

COLDWELL BANKER (Mega Homes Real Estate Brokers LLC)

July 2019 to August 12, 2021

  • Uses FOCUS accounting software and Propspace CRM (for Brokerage and Property Management)
  • Handles all admin and accounts related job under property management
  • Prepares contract for Property Management and communicating to Landlord / Owner for signature
  • Sending the Property Management packages to agents and answer all related queries
  • Create Unit in PM CRM for any new property management and post the lease details once rented
  • Communicate to Landlord for any request raise by the tenant subject for approval (i.e. rent discount, maintenance, etc.)
  • Make the payment breakdown for cheques issuance of the tenant (rent, security deposit, commission)
  • Assist walk in tenant for issuing rental cheques and commission & other renewal related task
  • Issue receipts for all cheques / cash received on behalf of the Landlord
  • Secures and receives signed tenancy contract and cheques and upload all related documents in CRM
  • Prepare all cheques / cash deposits and arrange for deposit to the bank
  • Secure and keep all PDC’s and set reminder for cheque deposit due date
  • Do the service charges payment of the Landlord’s unit or any landlord’s instruction of payment.
  • Prepares Report to the Landlord: Unit Collection & Expense Report and Statement of Account
  • Sending notices, announcement and reminders to all tenants and any landlord’s instruction
  • Tracking and checking all due for renewal; Prepare, send and follow up all renewal notices
  • Follow up with Maintenance Team status of unit (snagging up to ready for rent), move in and move out of tenant and any contractors payment
  • Request and process releasing of security deposit refund as per Landlord’s approval
  • Record all related expenses of corresponding unit against security deposit and maintenance
  • Assisting landlords for property handover from Developers
  • Handles Accounts Receivable from all Real Estate Developers and Individual Clients
  • Prepares weekly collection and accounts receivable report for the Management 
  • Responsible on verification of all documents for invoicing and sending TAX Invoice to Client / Developer
  • Handling of petty cash and replenishment including all branches.
  • Supervise all branches and head office Admin Coordinators on all accounting related works
  • Auditing the Propspace CRM listings and deals if all are properly complied according to RERA rules & regulations
  • Receives all monthly transactions for closing from head office and branches and verify all related documents.
  • Prepare report of all transactions for the month as basis of the agents’ salaries.
  • Collect all cash & cheques (CDC and PDC) and responsible on arranging deposits
  • Handles Accounts Payable – receiving all suppliers invoices and releasing payments
  • Prepare monthly Credit Cards Summary and collect all related Invoices
  • Posting transactions and journal entries in FOCUS and maintains the archives
  • Reconcile ledgers of suppliers and customers

 

Accountant- Head office 

Dar Optics Group LLC (Optical retail trading with 55 outlets in Middle East)

Dubai, United Arab Emirates 
August 2015 – March 2019

Kuwait Regional Accountant

  • Responsible for regional financial accounts including budgets & cash flow.
  • Preparing and analyzing Monthly sales and Inventory report.
  • Submitting Regional Monthly Sales & Deposit summary report to top management

Cash and card sales report

  • verify and check actual sales report versus system generated report
  • investigate and report if there are any discrepancies in the sales report
  • ensure that daily cash deposit is equivalent to the report
  • record each transaction in the Peachtree
  • Reconcile the merchant settlement (from Network) if match with the bank statement
  • Monitoring and posting of regional petty expenses.
  • Inputting of purchase invoices & employee expenses in the system
  • Processing Vendor payments and making reconciliation statements
  • Coordinate with purchase department for preparing the purchase budget

 

Accountant/ Internal Audit - Main Office

  • Handling the petty cash of Central management office
  • In charge of supplier for UAE region (payment/invoice/credit note)
  • Collection& verification of sales & expenses for the UAE region Tax filing
  • Data filing in the FTA portal for TAX
  • Checking monthly payroll functions for 300+ employees.
  • Preparing the WPS for the entire UAE staff(100 plus employees)
  • Preparing expense report for the central management office
  • Analyzing monthly stock report for Bahrain/Oman/Qatar/UAE.
  • Thoroughly checking of sales & deposit if balance inthe system & bank on a monthly basis
  • Responsible in bank reconciliation for all the region
  • Assisting in the financial statement and finalization for the entire region. 
  • In charge in communicating with the auditors
  • Coordinating with the Accounts Manager in closing the books at year end upon completion of the annual audit.
  • Scrutinize the general ledger if there is abnormal account and pass the adjusting entry
  • Posting of general ledger entry for all the adjustment(prepaid/salaries/gratuity/leave payables/COS)
  • Preparing cash flow on a monthly basis
  • Monitoring all banks accounts (cheque clearing in & out)
  • Prepares sales comparison report for the entire region
  • Verifying bonus report submitted by regional accountant
  • Implementing new deadlines and format for efficient monthly reporting
  • Issuing new policy for entering and documentation of our accounting process
  • Guiding all regional accountant on how to minimize errors in posting

 

Junior Accountant 

Waagner Biro Gulf LLC(Construction Company)

Dubai, United Arab Emirates
September 2013 – August 2015

  • Receiving and processing of suppliers/contractor/sub-contractor invoices.
  • Communicating with the purchase regarding the invoices received if there is doubt
  • Distribution of invoices to site for verification by site accountant and approval by project manager (on Weekly basis)
  • Posting invoices and credit note approved by the project manager
  • Posting adjusting entry connected to suppliers invoices 
  • Manage the invoices data base on excel 
  • Maintaining file of invoices payment voucher and all accounting documents.
  • Supporting finance controller for invoice payment process by preparing payment schedule(Weekly)
  • Preparing cheque for supplier& payment voucher     
  • Communicating to supplier regarding their payment status
  • Preparing accounts receivable ageing every monthly closing
  • Supporting the receivable accountant in posting clients invoice
  • Supporting the receivable accountant in payment follow from the clients
  • Entering petty cash in the system and Knowledge on preparing cash flow and General journal closing entries

 

Accounts & Admin Assistant

FedEx Kinko’s Office and Print Services

Dubai, UAE

June 2012 up to September 2013

  • Entering new account opening in the system and Making quotation for customers
  • Preparing invoices and Responsible in following up with the receivables
  • Preparing Aged Receivables for follow up and Preparing incentive for the Sales Person
  • Verifying Petty Cash
  • In-charge of Purchasing & Payables and Preparing purchase order
  • Following up the stocks ordered and Preparing aged payables for cheque preparation
  • Entering A/R & A/P invoices in the system
  • Entering all inventory in the system
  • Communicating with the agency for the flights and hotels booking of the manager
  • Set meetings of the manager
  • Preparing petty cash for the HR Manager
  • Doing HR related matters (Leave Request/Sick Leave/Obtaining Passport/Leave Tabulation)
  • Verifying cheques prepared before sending to signatories
  • Answering phone calls and All other task designated by the immediate superior

 

Accounts Staff

Addessa Corporation (Trading of House Equipment & Furnitures)

Tarlac, Philippines

June 2010- April 2012

  • Responsible for documentation of all incoming and outgoing inventory stocks (books & computer)
  • update inventory subsidiary books
  • Conduct physical inventory every end of the month and tally against books, computer and physical count
  • Responsible in the verification of acquisition cost to admin office
  • Responsible in safekeeping of all inventory documents
  • Preparing cheque payments
  • Responsible in encoding A/R, A/P & Inventory transaction in the system and entering transaction in the general ledger
  • Preparing the trial balance for verification of the accountant
  • Performs cashier duty and Preparing incentive for the collector
  • Answer telephones and transfer to appropriate staff member
  • Meet and greet clients and visitors
  • Handling incoming mail and other materials  and doing business correspondence
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • All other task designated by the immediate superior

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