Executive Secretary - Dubai, United Arab Emirates - The Emirates Group

The Emirates Group
The Emirates Group
Verified Company
Dubai, United Arab Emirates

1 week ago

Ahmed Al-Mansouri

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Ahmed Al-Mansouri

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Description

Job Purpose:

JOB PURPOSE:

  • To control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.

JOB ACCOUNTABILITIES LINKED TO OBJECTIVE AREAS:

  • Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department.
  • Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work
  • Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
  • Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
  • Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.
  • Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.
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