Document Controller - Abu Dhabi, United Arab Emirates - ParkerConnect

ParkerConnect

Verified Company

Abu Dhabi, United Arab Emirates

4 weeks ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

MAJOR DUTIES AND RESPONSIBILITIES

? Check the content of the receiving documents against the transmittal list. Acknowledge the receipt of the

document and report any discrepancy in the transmittal Record it in the database/document register.

? Liaise with Team, Consultants, and contractors effectively and resolve problems and issues relating to

documentation.

? Maintain a document filing system to enable rapid access of all company documents and correspondence.

? Maintain up to date Register showing Company document details for all departments.

? Segregate the documents as project vise and file scanned copy and hard copy to the respective folder.

? Ensure safekeeping and maintenance of Company's documents in the archive store.

? Register Correspondences, Contract documents, Payment Certificates, Variation Order and Site Instructions

? Track, update the status, and follow up submittals, Safety Reports, RFC's, Progress Reports, Contract Issues,

and Drawings for Real Estate department.

? Monitor receipt of drawings and carry out quality checks of drawings and return to Consultant/Contractor.

of each department.

? Move documents to archive section upon completion of the respective project after ensuring availability of

softcopy of each required document of the project in the server.

? Comply with project submittal protocol and document numbering system for every project as required, in

coordination with concerned departments.

? Respond in a timely manner to requests to retrieve information, information searches and general

requests for support from Staff.

? Custodian of Company's corporate documents such as POA, AOA, MOA, Share allocation agreements.

Trade Licenses/ Chamber Certificates, Plot plans, Site Plan of all properties, Specimen Signature, and

Authorization letters, Sale & Purchase agreements, All types of Guarantees such as Advance payment,

Tender Bonds, Performance bonds and insurance etc.

? Trace documents expiry dates and follow-up with the concerned department for renewal.

? Responsible for coordinating all departments of the company in order to assure that all documents are kept

in the right place and in the right department file archive.

QUALIFICATIONS

? Degree qualified:
Bachelor Degree or equivalent in a related field;

SKILLS

? Minimum 5 years of UAE experience as a Document Controller in Construction industry at Consultant/Client

office

? Extensive knowledge and experience in document control from the project initiation to close out phases.

? Knowledgeable of document control work processes and utilization of electronic systems for document

management, as well as corporate procedures related to document management.

? Must be able to communicate confidently in both written and spoken English & Arabic.

? High level of computer literacy, especially in MS Office
:

Min Experience:

5 Years

Salary:

AED 15000

Temp/Perm:

Permanent

Location:

Abu Dhabi

Posted Date:

May 17, 2023