Dxb - Events and Marketing Administrative Support - Dubai, United Arab Emirates - Foreign & Commonwealth Office

Foreign & Commonwealth Office

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

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Description

Job Description (Roles and Responsibilities)

The British Embassy Dubai has a vacancy for an
Events and Marketing Administrative Support Officer under the Department for Business and Trade (DBT) for a fixed term contract of three (3) years.

The Department for Business and Trade (DBT) helps businesses export and grow into global markets. Our services are provided in over 100 markets throughout the world.

We promote British trade across the world and ensures the UK takes advantage of the huge opportunities open to us.

This secures and improves the economic well-being and stability of the UK.

DBT Trade Advisors run a number of events throughout the year, from round-table meetings, networking receptions, meet-the-buyer sessions and senior level dinners.

Events

This role will involve supporting the Lead Manager working on the logistics of these events and with other stakeholders when held off site, e.g., hotels and external venues such as the World Trade Centre, etc.

The jobholder will work closely with the Trade Advisors to understand their requirements and then proceed with running with the planning and logistics of the events, from booking and paying for rooms/catering to sending out invitations, managing RSVPs, and promoting the events.

Events could be from 5 up to 500 guests.

Marketing

This role will involve ensuring that the whole of His Majesty's Government (HMG) in the UAE - including but not limited to Embassies in Dubai and Abu Dhabi (particularly the Press Team), VisitBritain, British Council, and Devolved Administrations - are aware of DBT's activities in market, including ministerial visits and events.

They will ensure that key internal stakeholders are kept up-to-date on DBT's work and build relationships with interlocutors.

The jobholder will also work as deputy lead on UAE DBT's GREAT Campaign, assisting in promoting GREAT at all DBT events in market, ensuring visuals are on brand and collating monthly returns for HQ/ Regional Marketing Team.

Duties and responsibilities:

Assist in the delivery of DBT UAE's events, working with the relevant Trade Advisor, Embassy Events Officer and key stakeholders

DBT UAE hold a number of events in Dubai and Abu Dhabi (occasionally the Northern Emirates) at the respective Embassies and in other locations. These events can range from breakfast briefings to large scale evening receptions. The jobholder will support the DBT Events Manager, including helping to organise all logistics, guest lists, and RSVPs, and often working alongside internal and external stakeholders
The role also means working closely with the Trade Advisor in understanding their requirements and then helping with the running with the logistics of the events, from booking and paying for rooms/catering to sending out invitations, managing RSVPs, and promoting the events. Events could be from 5 up to 500 guests.

Marketing

Assist in promoting DBT UAE's activities on social media. Assist in increasing DBT UAE's presence on social media, particularly Twitter and LinkedIn.
The jobholder will be the Deputy Post Champion for the GREAT Campaign, ensuring all events are correctly branded and recorded.
Help the DBT Events and Marketing Manager on identifying new, innovative ways of engaging business in market through communications and marketing.

Administrative Support

Provide administrative support to the Director and Deputy Director DBT UAE. This will primarily involve booking meetings and rooms and other ad hoc support as required.
Update and manage the DBT Forward Look Calendar of Events/ Visits.
The jobholder will also be a requisitioner on our inhouse finance and procurement management system to ensure that suppliers are paid correctly.

The above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required, including participating in the Embassy's emergency planning and any response to a crisis.

Key behaviours required:

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Changing and Improving: Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
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Working Together: Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
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Delivering at Pace: Take responsibility for delivering timely and quality results with focus and drive.
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Managing a Quality Service: Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
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Communicating and Influencing: Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.

Essential qualifications, skills and experience