Administrative Officer - Abu Dhabi, United Arab Emirates - Taaeen

Description

Job Title: Administrative Officer

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Officer to join our team. The ideal candidate will play a key role in supporting daily administrative functions, ensuring smooth operations, and contributing to the overall efficiency of the organization. If you are a proactive individual with excellent multitasking skills and a keen eye for detail, we encourage you to apply.

Responsibilities:

Office Administration:

• Oversee day-to-day office operations and ensure a well-organized and efficient work environment.
• Manage office supplies, equipment, and facilities, coordinating maintenance and repairs as needed.

Documentation and Record Keeping:

• Maintain accurate and up-to-date records, including employee records, contracts, and other relevant documentation.
• Assist in the creation and maintenance of filing systems, both physical and digital.

Communication:

• Serve as a point of contact for internal and external communication, both written and verbal.
• Draft and proofread emails, memos, reports, and other documents.

Meeting Coordination:

• Schedule and coordinate meetings, conferences, and appointments.
• Prepare meeting agendas, take minutes, and distribute relevant materials.

Financial Administration:

• Assist in processing invoices, expense reports, and other financial transactions.
• Maintain accurate records of expenses and financial transactions.

Human Resources Support:

• Assist in onboarding new employees by preparing necessary documentation and facilitating orientation.
• Support HR processes, including recruitment and employee relations activities.

Problem Solving:

• Address administrative issues and challenges promptly and effectively.
• Collaborate with team members to find solutions and improve processes.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience of 10 years in administrative roles
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.