Personal Assistant to Principal - Dubai - Ajax Systems

    Ajax Systems
    Ajax Systems Dubai

    1 week ago

    Description
    We are looking for a highly organized, discreet, and proactive Personal Assistant who is ready to contribute a lot to both business and personal needs of a well-known Business Owner. This role requires close involvement in various aspects of private life management, including overseeing property maintenance, coordinating household services, and supervising domestic staff such as drivers and housekeepers.
    We are looking for an individual who can navigate non-standard challenges and think one step ahead — not a secretary, but a proactive partner who takes ownership and drives initiatives forward. Accountability, empathy, and a high level of communication maturity are core success factors for us.
    This role involves close interaction with the owner and their family, so the ability to build rapport, read the context, and establish trust is essential.
    Experience working with UHNW individuals would be an advantage, but it is not a prerequisite. What matters far more to us is motivation, drive, a willingness to take responsibility.

    Main responsibilities:

    • Managing diaries and organising meetings and appointments, often controlling access to the manager/executive;
    • Booking and arranging travel, transport and accommodation, visa support;
    • Typing, compiling and preparing reports, presentations and correspondence;
    • Housekeeping: dealing with delivery services, cleaners, suppliers;
    • Dealing with a team of drivers and bodyguards;
    • Taking responsibility of accounts and budgets (manager's personal accounting).
    • Property management (including rentals and maintenance coordination), handling family assistant duties such as managing school-related matters.

    Nice to have:

    • Managing repair works, choosing suppliers/contractors, comparing offers/pricing;
    • Experience working as a PA to a senior manager in an organizational environment;
    • Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure;
    • The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar;
    • Ability to interact effectively with kids and relatives of an executive officer;
    • Working (or being at least acquainted with) 1C, financial monitoring reporting;
    • Driving licence (B category).

    We offer:

    • Competitive compensation package
    • High level of trust and autonomy – the role empowers the PA to operate as a true partner, with ownership over outcomes rather than task-based execution
    • Long-term collaboration potential – stability and continuity within a trusted, close-knit environment.
    • Skill development at UHNW standards – even without prior UHNW exposure, the role provides firsthand experience with top-tier service, confidentiality, and operational excellence.
    We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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