Administrative Assistant - Dubai, United Arab Emirates - lecocqassociate

Description

• Answer and direct phone calls and cover the reception desk
• Organise and schedule appointments, meetings and book conference calls, rooms, taxis, couriers, hotels, restaurants, etc.
• Maintain contact lists
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Order office supplies
• Submit and reconcile petty cash expense reports
• Handle multiple projects
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Handle sensitive information in a confidential manner
• Develop and update administrative systems to make them more efficient
• Maintain uptodate employee holiday records
• Greet and assist visitors to the office
• Conduct data entry

• Have excellent interpersonal (written and verbal) skills, having a positive, pleasant and energetic personality
• Bachelor's degree or equivalent experience
• Ability to multitask
• Proficient in Microsoft Office suite
• Fluent in English

• Intermediate French
• Experience in the field