PampO Maritime Logistics - Dubai, United Arab Emirates - Talent Pal

Description

ABOUT THE ROLE:

Based at our Corporate Office inDubai the Assistant Procurement Manager Dry Docking Projects isresponsible for leading coordinating managing and administering allprocurement activities for P&O Maritime Logistics OffshoreDry docking projects Caspian. . He or She plays a vital role inensuring the smooth and costeffective procurement of materialsservices and equipment for the upcoming dry docking of P&OMaritime Logistics vessels. The Assistant Procurement Managershould work closely with the technical team to identify and sourceessential items negotiate competitive prices with vendors andmanage the logistics of delivery and installation.

KEY ACCOUNTABILITIES

• To lead coordinate manage and administer allprocurement activities for P&O Maritime Logistics OffshoreDry docking projects Caspian.
• Play a vitalrole in ensuring the smooth and costeffective procurement ofmaterials services and equipment for POML vessels upcoming drydocking.
• Work closely with the technical teamto identify and source essential items negotiate competitive priceswith vendors and manage the logistics of delivery and installation.
• Contribute directly to the timely andsuccessful completion of the dry docking minimizing downtime andmaximizing operational efficiency.
• Ensureimplementation of P&O Maritime Logistics Group ProcurementProcedures and Policies.
• Deep engagement andpartnership with all Stakeholders to reduce gap and ensure smoothfunctioning.
• Identify and implement costsavings and process improvements initiatives which meet or exceedcompany objectives and prepare strategy for implementation forreview with Line manager.

Procurement

• Develop and manage the procurement plan for the drydocking:
  • Discuss with Technical team on theannual docking plan and finalize the procurement strategy
  • Review the technical specifications andrequirements received from Technical Superintendent.
  • Research Identify and vetting potential vendors based onfactors like quality reliability previous experience with drydocking projects price competitiveness and geographical proximityto the shipyard. Shortlisting reliable vendors throughprequalification processes.
  • Drafting detailedrequests for proposals (RFPs) outlining the required materials andservices with clear specifications quality standards deliverytimelines and budget constraints. Negotiating contracts with chosenvendors to secure the best possible value for the company whileadhering to established guidelines.
  • Securethe best possible value for the company while adhering to budgetconstraints and quality standards.
• Manage the procurement process:
  • Place purchase orders and track deliveries toensure timely arrival of goods and services.
  • Create a comprehensive plan outlining the entireprocurement process including timelines budget allocation vendorselection purchase orders delivery schedules and contingency plans.
  • Coordinate with vendors and the shipyard toensure timely delivery of all materials and equipment to thedesignated location complying with customs regulations and safetyprotocols.
  • Overseeing the verification andapproval of invoices for delivered materials and services ensuringaccuracy and timely payment to vendors.
  • Liaise with vendors to resolve any issues ordiscrepancies related to deliveries or quality.
• Maintain accurate records andreports:
  • Track all procurement activities andexpenses related to the dry docking.
  • Preparedetailed reports on vendor performance cost analysis and budgetvariances.
  • Identify opportunities forimprovement in future procurement processes.
  • Complete postdocking cost analysis accounting for anydeviations from the initial budget and identifying possiblecostsaving strategies for future dry dockings.
• Collaborate effectively withinternal stakeholders:
  • Foster strongrelationships with the technical team ships crew and otherdepartments involved in the dry docking process. Communicateeffectively to ensure clarity and alignment on procurementrequirements and timelines.
  • Stay updated onmaritime regulations and industry trends: Continuously learningabout evolving regulations and best practices in maritimeprocurement for dry docking ensuring compliance and adaptingprocesses to maximize efficiency and costeffectiveness.
  • Proactively address any concerns or challenges that mayarise during the procurement process.
  • Demonstrate flexibility and the ability to manageunexpected situations or changes in plans during the dry dockingprocess finding solutions to ensure minimal disruption andsuccessful completion of the project.
  • Negotiate and Establish frame agreements and contractswith key suppliers to achieve cost savings and generate processimprovement.
  • Build strong relationships withkey contacts of the suppliers and working with them closely todevelop best possible supplier relationship.
  • Take initiatives and liaise with respective stakeholdersto resolve any issues relating to the processing of POs andsupplier payments.
  • Support all types ofreporting needs to measure the procurement performance.

ProcurementProcedures & Systems

• Ensure that procurement procedures are compatible withand support Company and Business Unit requirements.
• Ensure that all purchases are concluded in accordancewith purchasing procedures.
• Monitorprocurement procedures/systems on an ongoing basis to ensurecontinuous improvement.
• Procure selectedGoods/Services as required by Complexity/Level of Price and act asbuyer relief for Department as required.
• Maintain the standard templates terms and conditions foreach category of the procurement activities.

Logistics

• Monitor order expedition as and when required.
• Ensure that optimal legal approach is used tofacilitate/expedite import/export deliveries.
• Develop understanding and constantly review import/exportrequirements of countries of operations.

Vendor Management

• Oversee the rationalization and selection of suppliersthat meet POML business requirements at the lowest total cost.
• Build and maintain mutually beneficialrelationships with key suppliers.
• Develop andmaintain supplier prequalification lists and feedback to any/allvendors that do not meet POML requirements.
• Measure key market vendor indicators gathered from marketintelligence.
• Analyse vendor performance dataregularly communicate and communicate and advise POML managementbest course of action to maintain strategy and vision for sourcingstrategies.

Accounting

• Provide managementinterface with accounting department regarding integration ofsystems and procedures.
• Monitor and ensurethe timeous and accurate payment for goods and services.
• Ensure procurement information is capturedtimeously and accurately.

People Management

• Manage a team/individual attract talent from individualsand develop them.
• Effectively lead andprovide guidance to the procurement staff and other stake holdersto ensure governance.
• Direct and ensure theeffective achievement of functional objectives of procurement bymanaging performance developing and motivating team so that theirindividual and collective performance is of the required standardand meets the current and future needs of the business.

Occupational Health SafetyEnvironment and Quality Compliance

• Maintain awareness of and compliance with health andsafety policies and procedures to maintain a safe workingenvironment.
• Take corrective action withinauthorities to remedy safety hazards or risks and restore a safeworking environment. Refer to Manager as required.
• Maintain awareness of and compliance with company QualityControl / Compliance policy and ISM Standards.
• Maintain all files and records in an accurate manner toensure ease of retrieval of information.

QUALIFICATIION & EXPERIENCE

Qualifications:

• Diploma/ bachelors degreein mechanical or marine engineering or supply chain management
• Certification in Purchasing from a recogniseduniversity is preferable.
• Strongunderstanding of drydocking procedures and associated materialrequirements.
• Proven ability to source andnegotiate contracts with vendors to achieve cost savings.
• Ability to work independently and as part ofa team in a fastpaced environment.
• Proficiency in Microsoft Office and purchasingapplications.
• Experience using supply chainmanagement software and tools Oracle Fusion and ABS NSE would be anadvantage.
• Experience working in a fastpacedadministrative environment.

Experience:

• A minimum of 10 years of service in procurement out ofwhich atleast 5 years with an organization in shippingindustry/shipyard/vessel operation
• Minimumexperience of 2 years in managing dry docking related procurementof vessels.
• Experience using supply chainmanagement software and tools Oracle Fusion and ABS NSE would be anadvantage.
• Experience working in a fastpacedadministrative environment.

Key attributes:

• Well developed communication and interpersonal skills.
• Welldeveloped negotiation skills.
• Good Business Instincts.
• Highlyorganized accurate and detail oriented.
• Excellent analytical and problemsolvingskills.