Management Assistant - Dubai, United Arab Emirates - Adidas

Adidas

Verified Company

Dubai, United Arab Emirates

6 days ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Purpose & Overall Relevance for the Organisation:

To ensure that the administrational and operational tasks are being fulfilled in a professional and efficient manner for the assigned Senior Leadership Team (SLT) member or Vice President (VP). Administration support may include and is not limited to travel coordination, event planning, and monthly reporting for the SLT and key team members.
Key Responsibilities:
Manage the calendar, schedule meetings and, preparing agendas and assist the SLT in staying on track with the daily schedule.
Responsible for travel arrangements and requirements, including obtaining visas respectively.
Provides smooth communication between the SLT office and internal departments/directors, demonstrating leadership qualities in maintaining open and transparent communication and support to the SLT.
Communicates directly and on behalf of the SLT with leadership members and other Senior Directors/Directors on matters relating to the SLT.
Assist SLT in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations/documentation with mínimal supervision.
Successfully completes critical aspects of deliverables with a handson approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the SLT's ability to lead effectively.
Prioritizes conflicting needs, handles tasks expeditiously, proactively and follows through on projects to successful completion often with tight deadlines.
Discreet and confidential handling of sensitive company information.
Work with internal audiences and SLT's direct reports to ensure agendas and deadlines are met.
Manage and oversee that all expenses and invoices are processed.
Documenting minutes of SLT meetings and other meetings as required.
Responsible for arranging any SLT's offsite meetings and other functions.
Undertake special projects under the direction of the SLT and perform other duties as needed.
Adhoc support with projects, activities and tasks as needed.
Knowledge, Skills and Abilities:
Excellent command of English and knowledge of another European language or Arabic will be a plus for the multi-national, multi-cultural organization (written and verbal).
Excellent organization, time management and problemsolving skills
Advanced MS Office skills
Diligent and good attention to details
Strong work ethics, cando attitude, and positive disposition
Customer oriented, approachable, and strong interpersonal skills
Good team player and approachable
Requisite Education and Experience / Minimum Qualifications:
University degree in Business Administration or related area. Recent graduates with a marketing degree from a reputed university and required skillset, and looking to pursue a career in marketing will also be considered.
35 years' experience in assisting senior management or leadership teams, ideally within apparel (sports) /fashion/shoes or FMCG industry will be advantageous. Experience working with multinational and diverse teams would be preferred.

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME.

WE FOSTER THE ATHLETE'S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE:
THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE:
Speak up when you see an opportunity; step up when you see a need.

OWNERSHIP:
Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION:
Elevate to win. Be curious, test and learn new and better ways of doing things.

TEAMPLAY:
Win together. Work collaboratively and cultivate a shared mindset.

INTEGRITY:
Play by the rules. Hold yourself and others accountable to our company's standards.

RESPECT:
Value all players. Display empathy, be inclusive and show dignity to all.

ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE. WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES. WE ARE AN EQUAL OPPORTUNITY EMPLOYER.
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