Receptionist / Admin Assistant - Dubai, United Arab Emirates - JAYCEE BRANDS

Description

Our company is looking for a talented and versatile Receptionist and Admin Assistant who can work with minimum supervision, and a fast learner who will provide variety of administrative task.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.


Job Description:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Organize and schedule appointments
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Maintain contact lists
• Act as the point of contact for internal and external clients
• Liaise with executive and employees to handle requests and queries from senior managers
• Update employees data
• Prepare Monthly Petty Cash for Store and Office
• Sort all utility bills for store and office

Qualifications:

• Proven experience as an Administrative Assistant, Virtual Assistantor Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Others:

• Visit/Cancelled Visa
• Can join immediately
• Must currently residing in Dubai

Job Types:
Full-time, Contract

Contract length: 24 months


Salary:
AED3, AED3,500.00 per month


Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (required)

Education:

• Bachelor's (preferred)

Experience:

• Receptionist cum

Admin Assistant: 2 years (required)

• Receptionist cum

Admin: 2 years (required)


Language:

• English (required)

Application Deadline: 18/03/2023