Executive Assistant - Dubai, United Arab Emirates - GSSTech Group

    GSSTech Group
    GSSTech Group Dubai, United Arab Emirates

    1 day ago

    Description

    Overview

    We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.

    Key Responsibilities

    • Manage executive calendars, schedule appointments, and coordinate complex meetings.
    • Handle email correspondence, phone calls, and communication on behalf of the executive.
    • Prepare reports, presentations, meeting minutes, and documentation as required.
    • Coordinate domestic and international travel, including visas, itineraries, and logistics.
    • Maintain confidentiality while managing sensitive information and business documents.
    • Liaise with internal teams, clients, and external partners to ensure smooth communication.
    • Support project tracking, follow-ups, and task management for executive initiatives.
    • Oversee office-related coordination, event support, and administrative tasks as needed.
    • Conduct research, compile data, and prepare briefs to assist decision-making.
    • Plan and manage expenses, reimbursements, procurement requests, and executive budgets.

    Requirements

    • Bachelor's degree in Business Administration, Management, or related field preferred.
    • Minimum 3–5 years' experience as an Executive Assistant, Personal Assistant, or similar role.
    • Strong command of English (Arabic is a plus).
    • Excellent communication, organisational, and time-management skills.
    • Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
    • Ability to handle multiple priorities with discretion, accuracy, and professionalism.
    • Experience managing travel arrangements and working in a fast-paced environment.
    • Strong problem-solving skills and the ability to work independently with minimal supervision.

    Preferred Qualities

    • Professional and polished demeanour.
    • High level of integrity and trustworthiness.
    • Ability to anticipate needs and take initiative.
    • Experience working with C-level executives or multinational companies in the UAE.

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