Executive Assistant to Gm at Intercontinental Ras - Ras al-Khaimah, United Arab Emirates - InterContinental

InterContinental
InterContinental
Verified Company
Ras al-Khaimah, United Arab Emirates

1 week ago

Ahmed Al-Mansouri

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Ahmed Al-Mansouri

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Description
Make your next career step a giant leap.

We're searching for an Executive Assistant to GM to step-up and provide assistance to our leadership Team and empower our team to create memorable guest experiences.


A little taste of your day-to-day:

  • Co-ordinate and arrange activities accorded to the General Manager's office
  • Appraise General Manager of the daytoday activities of the section
  • Arrange appointments and meetings for the Hotel Manager, recording same in diary and ensure the Hotel Manager has the appropriate documentation for each appointment
  • Attend meetings such as Department Heads Meeting, Executive Committee Meeting and others as directed by the Hotel Manager
  • Take minutes of attended meetings, accurately transcribe and circulate to appropriate personnel
  • Arrange room and restaurant reservations for VIP guests/personnel
  • Prepare welcome letters for Hotel Manager's signature
  • Supporting the Reception with the check in and check out of guests & lobby duty
  • Update all guest preference and profiles to ensure a seamless guest arrival
  • Responsible for managing / balancing the inventory
  • Perform hostess duties at staff, guest and other functions as required
  • Assess priorities of work and assist in organizing Hotel Manager's priorities
  • Prepare replies to routine correspondence for Hotel Manager's signature
  • Take dictation of correspondence as required
  • Open and sort mail addressed to the Hotel Manager
  • Maintain a filing and trace system
  • Answer all incoming calls for the Hotel Manager and either transfer, redirect or take a message
  • Maintain the strictest confidentiality at all times on all matters
  • Demonstrate essential overall knowledge of the organization
  • Demonstrate familiarity with job tasks such as purchasing software and manage payroll & leave balances.
  • Understand the responsibilities of other sections and departments and cooperate with them

What we need from you:

  • Detailed knowledge of hotel reception operations
  • Ability to work under pressure and prioritize tasks
  • Advanced knowledge of Microsoft Office
  • Advanced knowledge of Opera
  • Exercises complete confidentiality and diplomacy
  • Uses initiative, selfmotivated, confident and has a professional telephone manner
  • Ability to cope under pressure, manage unpredictable workloads and handle sensitive enquiries
  • Bachelor's degree
  • 60wpm typing; shorthand or speedwriting is ideal
  • Minimum of two years in a secretarial role where experience has been gained in all aspects of secretarial work

What you can expect from us:
We give our people everything they need to succeed.

From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life - including a full uniform, impressive room discounts and some of the best training in the business.


Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work.

IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.


IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment.

We know that to work well, we need to feel well - both inside and outside of work - and through our myWellbeing

framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.

So, join us and you'll become part of our ever-growing global family.

At IHG, we've made a promise. As one of the world's leading hotel groups, we're here to deliver True Hospitality for Good. Making our guests and colleagues feel welcome, cared for, recognised and respected - wherever they are in the world. Want to be part of the journey?


As the world's first and most global luxury hotel brand, InterContinental Hotels & Resorts has pioneered international travel since the 1940s, we are passionate about sharing our renowned international know-how and cultural wisdom in truly impressive surroundings.

We all take great pride in being genuine ambassadors of the InterContinental brand and to be part of the brand you will have a thirst for travel, passion for culture and appreciation for diversity.

We create inspiring experiences for those seeking a richer perspective on the world.

If you'd like to embrace a world of opportunities, we'd like to welcome you to the world's most international luxury hotel brand.

Let's Go Further Together.
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