Receptionist - Dubai, United Arab Emirates - Knight Frank Dubai

Description

• Receive and direct incoming callsto appropriate personnel and voicemail.
• Respondpromptly with accurate and thorough information according to thespecific requests from employees, andvisitors.
• Greet and announce clients,applicants and visitors.
• Follow securityprocedures for recording guests, suppliers and othervisitors.
• Arrange escorts asneeded.
• Issue visitor passes and validatesparking.
• Assist with scheduling and preparingmeeting and conference rooms.
• Coordinate setupof conference/meetings rooms and associated equipment with OfficeAttendant and IT.
• Coordinate catering formeeting and events. May negotiate pricing and menus. Secureapprovals for catering expenses and review invoices to arrangebilling to appropriate department or businessunit.
• Perform general clerical dutiesassociated with distributing office faxes, packages and mail asrequired.
• Use tracking systems to recordinbound and outbound courier, freight andmail.
• Meter mail.
• Arrangemessenger service as needed.
• Follow locationsecurity procedures for screening inbounddeliveries.
• Coordinate orders for officesupplies and other common use items for the location, such ascafé supplies, equipment toner, printer paper, freightand shipping supplies etc.
• Maintain neatappearance of reception area, conference rooms, café andother common areas in coordination with OfficeAttendant.
• Request building and housekeepingservices as needed.
• Periodically inspect commonarea equipment to ensure good operating condition. Arrangeequipment service as needed.
• Maintain recordsand logs of service requests and track theirstatus.
• Maintain a file of services includingtransportation sources, accommodations, and referralcontacts.