Human Resources Coordinator - Dubai, United Arab Emirates - Emirates Grand Hospitality

Emirates Grand Hospitality
Emirates Grand Hospitality
Verified Company
Dubai, United Arab Emirates

1 week ago

Ahmed Al-Mansouri

Posted by:

Ahmed Al-Mansouri

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Description

Job description

Summary Description:


A) As a Human Resources Coordinator, you are responsible for coordinating the various functions including administrative procedures and recruitment, leavers / joiners' administration, liaison with the various departments of the hotel and outside contractors, maintaining and producing reports and records.

Your role needs you to adhere to policies and procedures ensuring the smooth functioning of the Human Resources Department and will include key responsibilities such as:


B)
Responsibilities and Duties:


  • Initiate and process employment requisitions, develop and edit departmental job descriptions, vacancy announcements and position advertisements in consultation with the Director of Human Resources / Human Resources Manager
  • Develop and maintain confidential departmental employee files, documents and update of employee data in OASYS system.
  • Coordinate employee recruitment process, as appropriate, ensuring search documentation is accurate, consistent and complete.
  • Coordinates staff recruitment process, as appropriate, ensuring search documentation is accurate, consistent, and complete, as per requirement liaising with the various approved agencies & coordinating visa processing.
  • Coordinate departmental employee relation functions in consultation with the Director of Human Resources / Human Resources Manager, monitor employee performance appraisal.
  • Monitor probation period and issue confirmation letters.
  • Assist Human Resources Manager for the payroll process, weekly rosters, daily attendance, leaves, new employees' addition.
  • Process of Medical Reimbursement.
  • Arranging Transportation/Airport picks for new joiners & leavers.
  • Maintains all employee files.
  • Coordinate and conduct the Human Resources Induction for new hires.
  • Preparing purchase requisitions, small purchase orders, and check requests; expense reports and invoices.
  • Tracks annual and sick leave accruals and usage and leaves of absence and overseas employee separation documents; may mediate or otherwise resolve workplace grievances or disputes.
  • Coordinates staff recruitment process, as appropriate, ensuring search documentation is accurate, consistent, and complete, as per requirement & coordinating visa processing with the PRO.
  • Ensures all outgoing correspondence is typed, proofread and distributed or sent to the highest possible standard.
  • Prepares letters, memos and other correspondences on behalf of the Human Resources Department
  • Sets up a filing system for all relevant and important correspondence and documents.
  • Coordination for Star of the month.
  • To maintain a record of birthday of staff and arrange for the birthday cards/Cake & birthday celebration.
  • Prepare and complete the monthly Human Resources report and other statistical reports as required by the Director of Human Resources / Human Resources Manager
  • To carry out any other duties or assignments or reasonable requirements, given by the HR Manager as required.
  • Effectively manage and maintain HR Cash Float to process all HR related expenses and prepare a weekly report for the HR manager.
  • Maintain absolute confidentiality of Human Resources Division and the hotel.

Additional duties and responsibilities:

To portray a fair leadership style and be easily approachable for all employees, while possessing following additional competencies:

  • Good understanding of the local laws & hotel operations
  • Recognizing & understanding differences & trends
  • Adaptability & integrity
  • Effective teamwork & understanding
  • Cooperation & leadership
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