Executive Assistant - Dubai, United Arab Emirates - Central 191
Description
Responsibilities:
- Manage executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate and prioritize daily activities, ensuring efficient use of time.
- Anticipate and prepare materials, agendas, and briefing documents for upcoming meetings.
- Prepare and compile reports, presentations, and financial data for executive review.
- Collect, analyze, and summarize data to create reports, charts, and graphs.
- Ensure accuracy and completeness of reports by verifying data sources and conducting quality checks.
- Collaborate with relevant departments to gather necessary information for reporting purposes.
- Assist with operational tasks, including project coordination, budget tracking, and resource allocation.
- Coordinate meetings, conferences, and travel arrangements for the executive team.
- Act as a liaison between executives and internal/external stakeholders, handling inquiries and requests promptly.
- Draft and proofread correspondence, reports, and other documents.
- Maintain confidential and sensitive information with discretion and integrity.
- Create and update organizational charts, process flows, and operational procedures as needed.
- Conduct research, collect data, and provide analysis to support decisionmaking processes.
- Prepare and present findings, recommendations, and progress reports to the executive team.
Qualifications
- Minimum of 4 years of work experience as an Executive Assistant, Personal Assistant, or in a similar role.
- Bachelor's degree in business administration, management, or a related field.
- Excellent proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Exceptional verbal and written communication skills, including the ability to draft professional correspondence.
- Professionalism and the ability to build and maintain effective relationships with stakeholders at all levels.
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
Experience:
- Dubai Clevel
- Operation/Administration in
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