Document Controller - Dubai, United Arab Emirates - Al Jalil International General Trading Est.

Al Jalil International General Trading Est.
Al Jalil International General Trading Est.
Verified Company
Dubai, United Arab Emirates

2 weeks ago

Ahmed Al-Mansouri

Posted by:

Ahmed Al-Mansouri

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Description

Responsibilities

  • Document Controlling system ( Soft / Hard) services.
  • Maintain filing system, contact database, employee list, and inventory
  • Order and oversee office supplies and food deliveries for group meetings
  • Plan, organize, and schedule company meetings in the office, offsite, and via videoconference
  • Compiling, maintaining and updating company records
  • Compiling and maintaining records of office business transactions
  • Training, onboarding and supervising junior clerks
  • Operating office equipment including printers, copiers, fax machines and multimedia instruments.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Photocopy and print out documents on behalf of other colleagues
  • Provide polite and professional communication
  • Implement clerical duties and administrative processes
  • Conduct data entry

Required skills and qualifications

  • High school diploma or equivalent
  • Proven administrative experience
  • Superb written and verbal communication skills
  • Strong timemanagement skills and multitasking ability
  • Aptitude for learning new software and systems
  • Reporting Skills
  • Administrative Writing Skills
  • Proficiency in Microsoft Office
  • Analysis
  • Professionalism
  • Problem Solving
  • Supply Management
  • Inventory Control
  • Verbal Communication
  • Office Administration Procedures
  • Typing

Preferred skills and qualifications

  • College degree or equivalent
  • Previous success in office management
  • Experience managing budgets and expenses
  • Experience developing internal processes and filing systems
  • Comfortable handling confidential information

Job Types:
Full-time, Contract, Permanent


Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Experience:

Administrative Assistant: 5 years (required)
Document Control System: 5 years (required)

  • Filing: 5 years (required)
  • Microsoft Office 360: 3 years (required)

License/Certification:

  • Microsoft ICDL 360 (required)


  • MS Excel

  • Pivot Table (required)


  • MS excel

  • Vlookup (required)

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Job Types:
Full-time, Permanent


Experience:


  • Adminitration: 5 years (required)
Document Controlling: 5 years (required)

  • Filing: 5 years (required)
  • Microsoft Office 360: 5 years (required)

License/Certification:

  • Microsoft ICDL 360 (required)


  • MS Excel
Vlookup (required)


  • MS Excel
Pivot Table (required)
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