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- To provide an effective system totrack Payable Accounts for effective Cash FlowManagement;
- To obtain, date-stamp and file alldocuments which support authorized purchases and services rendered(PRs, POs, Delivery Notes, signed Receiving Records, Contractsetc.) for matching with invoices;
- To processinvoices on daily basis i.e. to match them with their authorizedsupporting documents & receiving records, sort and book theinvoices against relevant account anddepartments;
- To check all the petty cashvouchers for supporting documents, validity and accuracy andposting in the accounting system for paymentprocessing;
- To file all the paid petty cashvouchers properly for future reference;
- Providea summary of creditors ageing report required by various Financeand Control Section personnel to prepare monthlyreports;
- To review and determine all paymentsdue and to submit the payment requests and disbursement schedule toFinance Manager for review and signature prior to the actualpreparation of cheques.
- To prepare chequepayments and submit them, with supporting documents for finalapproval and signatures of the Director of Finance and GeneralManager;
- To raise and record cheques for urgentpayments;
- To prepare month-end report closingof Accounts Payable;
- To prepare monthlyaccruals for goods and services received but notinvoiced;
- To prepare monthly provision for anymajor contracted services;
- To co-operate andassist in reconciling the month-end inventory book balances toactual physical counts'
- To prepareand follow-up on some balances sheet schedule as instructedincluding all the advanced payments;
- To have afull working knowledge and capability to supervise, correct anddemonstrate all duties and tasks in the assigned work[lace to thestandard set;
- To ensure all files and reportsare properly filed for future reference;
- Toassist in carrying out quarterly, semi-annual, annual inventory ofoperating equipment;
- Ensure loyalty of keysuppliers of the hotel, resulting to lower cost perunit.
- To assist in implanting and streaming theinternal control procedures (FOCUS Audit) covering all activitiesof the hotel.
- Minimum of 3 years of relevantexperience in the hotel industry preferably in luxurysegment.
- Service focused with keen eye fordetails.
- Strong user knowledge of MicrosoftOutlook, Microsoft Office, Opera, Sun System or itsequivalent.
Accounts Payable Supervisor - Dubai, United Arab Emirates - Accor
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