Bids and Proposal Manager- Abu Dhabi, UAE - Contract Consultancy Ltd CCL

Description

CCL Global is seeking for an Bids and Proposal Manager to be based in Abu Dhabi for a Defense Trading company.

• Job Title
• Proposal Manager
• Department/ Project
• Business Development
• Section
• Bidding & Proposal Management
  JOB PURPOSE

***- Manage development and implementation of bidding & proposal management strategy in order to provide effective support to business development department in managing and closing the business opportunities throughout the sales lifecycle for range of small to complex scale projects.
REPORTING RELATIONSHIPS
***- Reporting To- ? Director

• Business Development
• Direct Reports
• Proposal Specialist
• Proposal Management Associate

KEY ACCOUNTABILITIES

• Support Director
• Business Development

in developing and implementing business development department strategy, specific to bidding & proposal management strategy.

• Support Director
• Business Development

to develop and implement department budget and monitor financial performance against the budget.

• Develop and implement of bidding & proposal management policy & procedures.
• Support Business Development and PMO departments to develop business development approaches, with respect to prebidding and proposal positioning where appropriate.
• Coordinate with Business Development and PMO department personnel to analyze the scope and specifications for products and services as specified in RFP/ RFI/RFQ received from customers and develop a bidding and proposal development plan whilst ensuring value addition through identifying winning themes, discriminators and competitive positioning.
• Perform risk assessments and accordingly support EARTH management to decide whether to bid in order to safeguard EARTH's commercial interest and reputation.
• Manage the tracking of risk throughout the tender process, highlighting areas of concern with Director
• Business Development
• Manage and communicate to the bid team all bidrelated interactions through the relevant client portal, including document management, messages and submission of completed responses.
• Manage the scheduling and delivering bid team meetings (kick off, storyboarding sessions, key reviews, governance/sign off etc.).
• Manage the evaluation and articulation of bid and proposal delivery strategies and development of standard baseline bidding and proposal materials and databases.
• C

-
OMMUNICATIONS

• Internal Communication
• Business Development

Department

• Project Management Office
• C

ommercial Department

• Finance Department

• External Communication

• Group and subsidiaries
• Key stakeholders
• C

ustomers

• Business partners
• OEMs/suppliers
• Public/private entities
• Ensure the winning strategy and win themes are articulated effectively throughout the bid response, showing excellent appreciation of what the client needs.
• Manage the development of proposals for local, state, federal and international enterprise customers/suppliers based on key specifications and requirements.
• Ensure adherence of team to EARTH proposal templates and finalize articulation of template to match with the requirements of the customers.
• Manage the coordination Business Development, PMO and Finance Departments for contractual requirements and develop an outline for proposals.
• Manage the preparation of proposals as required and endorsements from Business Development, PMO and Finance Department personnel.
• Finalize customer financial terms and conditions are included in proposals and vice versa and notify any changes to all the concerned parties.
• Manage the issuance of proposal memos and ensure that it is communicated to concerned parties for endorsement.
• Ensure that signed proposals are communicated to all relevant parties and issued to customer as per the proposal delivery schedule.
• Maintain an accurate timeline of all bidding and proposal management activities whilst resolving all discrepancies to ensure that bidding and proposal management events and their deadlines are met.
• Finalize and ensure the delivery of weekly bidding and proposal management status reports to EARTH management.
• Ensure the maintenance of administrative record for proposal development activities including updating proposal register.
• C

oordinate with the Internal Auditors/ External Auditors and provide required documents for completion of the internal audit/ external audit, as and when required.

• Identify opportunities for continuous improvement in bidding & proposal management systems, processes and practices taking into account international best practice.
• Adhere to HSE (health, safety and environment) procedures.
• Perform any other related bidding & proposal management activities as directed by Head of EOCE and in accordance with the company policy.