Executive Secretary - Dubai, United Arab Emirates - Tasmeem Code Interior Decoration and Construction Company

Description

Job Description:
Executive Secretary


Position Overview:

As an Executive Secretary, you will play a pivotal role in providing comprehensive administrative support to high-level executives and senior management.

Your exceptional organizational and communication skills will be instrumental in facilitating smooth operations and enhancing overall efficiency within the organization.

This is a dynamic and fast-paced role that requires impeccable multitasking abilities and a strong sense of confidentiality.


Key Responsibilities:


Administrative Support:

Provide a wide range of administrative and secretarial support to the executives, including managing calendars, scheduling appointments, coordinating meetings, and arranging travel itineraries.

Communication:

Act as a primary point of contact for internal and external communication, ensuring messages are promptly relayed and handled with professionalism.

Document Management:

Prepare, review, and edit various documents, reports, presentations, and correspondence on behalf of executives, ensuring accuracy and attention to detail.

Meeting Coordination:
Arrange and coordinate executive meetings, conferences, and events, including logistics, venue booking, and meeting materials preparation.

Travel Management:
Handle all travel arrangements, including flight bookings, hotel accommodations, transportation, and expense reports for executives.

Information Management:
Maintain organized and up-to-date records of important documents, files, and contact databases for executives.

Confidentiality:
Handle sensitive and confidential information with the utmost discretion and ensure data security.

Follow-Up and Follow-Through:
Assist executives in tracking action items, ensuring deadlines are met, and maintaining accountability across various projects and tasks.

Cross-Functional Collaboration:
Liaise with other departments, team members, and external stakeholders to facilitate smooth communication and collaboration.

Problem Solving:
Proactively identify potential challenges and provide creative solutions to streamline processes and enhance productivity.


Requirements:

• Proven experience as an Executive Secretary or similar administrative role supporting highlevel executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with an eye for detail in document preparation.
• Proficiency in using office software and tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion and the ability to handle confidential information with integrity.
• Flexibility to adapt to changing priorities and deadlines in a dynamic work environment.
• Exceptional interpersonal skills to interact professionally with all levels of the organization.
• A proactive and selfmotivated attitude, with the ability to work independently and in a team.

Join our team as an Executive Secretary, and become an integral part of our organization's success, supporting our executives and contributing to our continued growth.

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (preferred)