Project Administrator - UAE

Job summary

The role combines strong administrative support with project coordination to ensure smooth operations and successful project outcomes.

Qualifications

• Must be a UAE national, situated in Dubai.
• Previous experience in administrative support and/or project coordination, preferably in the Middle East.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
• Fluency in English and Arabic.

Responsibilities

• Manage daily office operations, including scheduling meetings, maintaining calendars, and coordinating travel arrangements across Middle Eastern time zones.
• Prepare, edit, and distribute documents, reports, and correspondence in English and, where applicable, Arabic.
• Maintain accurate records, databases, and filing systems, ensuring confidentiality and compliance with company policies and UAE regulations.
• Handle incoming and outgoing communications, including emails, phone calls, and inquiries, with cultural sensitivity to Middle Eastern stakeholders.
• Assist in planning, coordinating, and executing projects, ensuring alignment with organizational goals and timelines in the Middle East region.
• Track project progress, milestones, and deliverables, using project management tools (e.g., Trello, Asana, or Microsoft Project).
• Coordinate with cross-functional teams, including regional stakeholders, to ensure clear communication and task completion.
• Prepare project status reports and presentations for stakeholders and leadership, incorporating regional insights.
• Identify and mitigate potential project risks, escalating issues as needed, with awareness of regional challenges.
• Support budget tracking and resource allocation for projects, adhering to regional financial guidelines.

Job description