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- Meet and greet clients and visitors to the office, maintaining an overall professional service in general
- Oversee the flawless operation of the Reception and overall administrative, and organization of day-to-day function
- Maintain office policies as necessary and promote Health and Safety guidelines and secure working environment
- Tidy and maintain the Reception and storage area and cleanliness of the whole office
- Reports any irregularities in the office on electrical, air-conditioning, lighting etc. and coordinate with building management to overcome such issues
- In charge of booking the meeting rooms and its standard service in holding meetings with clients
- Assist with maintenance of administrative and policies and procedures
- Take responsibility for outbound and inbound mail/documents
- Arrange, track and record courier shipments being picked up from and delivered to the office. Maintain a record of shipments in the designed Excel spreadsheet.
- Ensure any regulatory requirements relevant to the individual's role are met.
- Any other duties commensurate with the level of the role.
- Maintain the Managing Director's diary and appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel, etc.
- Prioritizing all correspondence and invitations
- Writing email and letter responses where agreed
- Make and receive phone calls in line with NHI tone of voice
- Maintain contacts database
- Take meeting minutes where requested
- Book rooms / venues for meetings internal and external
- Develop and maintain the Managing Director's filing and information systems and manage expenses
Receptionist / PA - Dubai, United Arab Emirates - Now Health International
Description
The role holder will play a crucial role in providing exceptional front desk services and administrative support to ensure the smooth operation of the office. This role involves, greeting visitors, managing appointments, and assisting with various administrative tasks to support the efficient functioning of the office and secretarial services to the Managing Directors.
Receptionist Responsibilities: