Administrative Assistant to the Office of CEO - Abu Dhabi, United Arab Emirates - Black Pearl

Description

We have been given a mandate by one of the most prominent financial institutions in Abu Dhabi. They are looking for an Administrative Assistant (UAE National) to provide exceptional support to the Office of the CEO. The ideal candidate will be a proactive individual with excellent communication skills, impeccable attention to detail, and a strong ability to multitask in a fast-paced environment.

Key Responsibilities:

• Coordinate and manage the CEO's schedule, including appointments, meetings, and travel arrangements.
  
• Screen and handle all incoming calls, emails, and other forms of correspondence, ensuring prompt and professional responses.
  
• Arrange and coordinate domestic and international travel itineraries for the CEO, including flights, accommodation, and ground transportation.
  
• Prepare, review, and organize various documents, reports, and presentations for the CEO. Maintain an organized filing system.
  
• Schedule and coordinate internal and external meetings, including agenda preparation, meeting minutes, and follow-up actions.
  
• Handle sensitive and confidential information with the utmost discretion and maintain a high level of trustworthiness.
  
• Provide administrative assistance to the CEO, including but not limited to drafting correspondence, expense tracking, and document formatting.
  
• Greet and assist guests, clients, and stakeholders visiting the CEO's office.
  
• Manage inventory of office supplies and coordinate procurement as needed.
  
• Support the CEO in various ad-hoc projects and initiatives as required.
  

Requirements

To be considered for this role, you have to meet the following criteria:

• Completion of Secondary (12 years) education followed by 2 years full time training leading to diploma in Business Administration or equivalent.
  
• Good knowledge of PC applications, particularly Microsoft Office and other graphic and presentation software.
  
• 3 - 5 years' experience in general administrative and/or clerical work, ideally within financial services, consultancy, or law firm industries
  
• Strong organizational and time management skills
  
• Proven exposure in a fast-paced environment
  

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