HR Executive - Dubai, United Arab Emirates - Lucky Engineering Services

Lucky Engineering Services

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Overall responsibility of managing the HR and Admn. Functions for Projects in Abu Dhabi as an HR Business Partner of the Project Team.

KEY RESULT AREAS/MAJOR ACTIVITIES

Manpower Planning and Recruitment/Selection

Coordinating with concerned HODs for maintaining periodic up to date Organizational Structures including summary of Position/Grade wise approved versus actual headcount.
Assist in Job Analysis, Evaluation and Grading.
Identification of vacancies and Recruitment planning in coordination with HRAD, HQO
Ensure availability of Job Descriptions for unique positions and also periodically update the same in coordination with HODs.
Complete the end to end process of recruitment, selection and onboarding process, by complying with relevant regulations and completion of all necessary documentation and records within minimum lead time.
Assist in developing competencies of Interviewers for effective assessment/selection, implementation of psychometric testing and other tools and Induction programme for new employees.
Coordinate with all concerned for mobilization of employees from other sites/countries as and when required.
Ensure performance assessment before completion of probation and issue confirmation letter in time.

Trade Licenses and relevant statutory compliances:

Renewal of existing Trade/Other Licenses/approvals.
Coordinating with concerned Municipality, Economic Departments and other authorities for completion of all required statutory compliances related to Projects and normal operations.
Coordinating with Sponsor and Ministry of Human Resources and Emiratisation and Immigration Authorities as and when required.

HRIS/Time and Attendance/Compensation and Benefits and Employee Records

Maintain required details on HRIS (HROPAL) system
Completion of all Time and Attendance related inputs (ie. Present/absent days, OT hours etc.) are provided to HQO for processing payroll of concerned employees.
Monitoring absenteeism and taking necessary action to minimize the same.
Provide assistance in timely coverage of employees under Medical and other insurance and also processing of claims under the same if any, as and when required.
Assist in issue of various HR related letters to employees including reassignment, promotion, increment etc.
Provide periodic and adhoc reports/data related to HRAD as and when required.

Learning & Development

Provide assistance in coordination and conducting of technical training by Company and other Contractors as and when required including planning, scheduling and conducting of technical programs.
Identify technical/behavioral training needs of employees and coordinate with GHRAD for conducting necessary training programme.
Ensure all necessary training related to Health, Safety and Environment (HSE) are conducted as and when required in coordination with HSE department.

Performance Management System (PMS)

Provide assistance to Group HRAD in following up with HOD for timely completion of Goal Setting, Mid-Term Review and Final Appraisal.
Ensure completion of all redesignation, reassignment, promotion and increment process/letters after Final Appraisal and also as and when required midterm.

Facilities Management and Administration

Assessing the requirement of Staff/Workmen accommodation in coordination with all concerned.
Ensuring enough accommodation is available to accommodate all eligible employee both existing and new and if required arranging to acquire additional accommodation within minimum lead time.
Complete all necessary arrangements, documentation and statutory compliance including require certifications/inspections, for existing and new own/leased accommodation.
Strive for continuous improvement of satisfaction of employees residing in company accommodations.
Ensure first aid and proactive/immediate medical attention/treatment to employees at company accommodation/site and adherence to procedure as per Medical Insurance Policy and avoid situations wherein the medical expenses have to be borne by the Company.
Ensuring safety, health and security of employees living in company accommodation.
Schedule staff welfare programs at the Camp for creating overall wellness and awareness of employees residing at company accommodations.
Maintenance of all related documents and records.
Update and provide necessary periodic/adhoc Reports related to facilities and accommodation management.
Providing necessary assistance to employee for obtaining driving license, leased accommodation and any other assistance in case of emergencies.
Fleet maintenance and allocation of transport for project execution.
Maintenance of inventory of office equipment, Desk Tops/Laptops, Mobiles/SIM Cards for allocation to eligible employees.
Management of staff mess
Handling Project Petty Cash

Staff Welfare