Office Management Operations Executive - dubai - Wtsenergy

    Wtsenergy
    Wtsenergy dubai

    1 week ago

    Description
    Overview

    We are seeking a highly organized and proactive Office Management / Operations Executive to support the daily operations of a fastpaced fitout and construction environment. The ideal candidate will ensure smooth internal workflows support project delivery teams and maintain efficient administrative operational and executivelevel coordination.

    This role requires strong multitasking abilities excellent communication skills and a solid understanding of how fitout projects operate in the UAE.

    Key Responsibilities
    • Oversee daytoday office operations ensuring a wellstructured and efficient working environment.
    • Manage schedules calendars correspondence and documentation for senior leadership.
    • Maintain records filing systems contracts HR documentation and administrative databases.
    • Coordinate office procurement supplies vendor management and facility maintenance needs.
    • Assist project managers and site teams with documentation approvals and daytoday operational requirements.
    • Prepare project reports meeting minutes action logs and followup trackers.
    • Support with client correspondence subcontractor coordination and document preparation.
    • Manage submission processes for drawings material approvals and authority-related paperwork.
    • Support the Directors/Managers with operational planning scheduling and communication.
    • Assist with internal process development workflow improvements and project coordination tasks.
    • Liaise between office teams site teams suppliers and clients to ensure aligned communication.
    • Assist with issuing LPOs tracking expenses and monitoring budgets when required.
    • Coordinate with the accounts team on invoices timesheets petty cash and operational expenses.
    • Follow up with suppliers on procurement lead times and ensure timely deliveries.
    • Coordinate onboarding staff scheduling leaves and general HR administrative functions.
    • Assist in implementing company policies safety standards and compliance procedures.
    Key Qualifications
    • Minimum 35 years of experience in office management operations or executive supportpreferably within a fitout construction or design & build organization.
    • Strong organizational and multitasking ability with attention to detail.
    • Excellent communication skills (written and verbal).
    • Proficiency in MS Office (Excel Word Outlook PowerPoint); knowledge of project management tools is a plus.
    • Ability to handle fastpaced environments and support multiple teams simultaneously.
    • Experience in documentation procurement followups and project coordination.
    • UAE experience preferred.

    Location: Dubai UAE

    Required Experience:

    IC

    #J-18808-Ljbffr

  • Operations Executive

    5 days ago

    Caliberly Dubai, United Arab Emirates

    We are looking for a proactive and detail-oriented Operations Executive to support day-to-day operational activities across engineering and project environments. · This role focuses on coordination, process execution, and operational efficiency to ensure projects and business ope ...

  • Operations Executive

    1 week ago

    Only for registered members Dubai

    We are looking for a proactive and detail-oriented Operations Executive to support day-to-day operational activities across engineering and project environments. · Key Responsibilities Operate projects efficiently. · Manage processes with efficiency. ...

  • Operations Executive

    1 month ago

    Only for registered members Dubai, Dubai

    This is a full-time role for an Operations Executive. The Operations Executive will handle day-to-day operations and logistics. · Ensure the efficient planning and execution of events, · Coordinate with clients and vendors. Key responsibilities include supervising operations mana ...

  • Operation Executive

    2 weeks ago

    Only for registered members Dubai

    Al Hakim Shipping LLC is hiring an Operation Executive to join its Dubai-based operations team. · ...

  • Operation Executive

    1 day ago

    Star Services Dubai, United Arab Emirates

    We are looking for an experienced and detail-oriented Operations Executive. · ...

  • Operations Executive

    2 weeks ago

    Only for registered members Dubai, Dubai

    We are looking for an Operations Executive – Holiday Homes to join our team immediately. · Manage check-ins and check-outs across multiple holiday home properties in different locations in DubaiCoordinate daily operational requirements to ensure smooth guest arrivals and departur ...

  • Operation Executive

    3 days ago

    Top Notch Consultancy Dubai, Dubai, United Arab Emirates

    We are seeking to hire an Operations Executive for a leading logistics company in Dubai. · ...

  • Operations Executive

    1 month ago

    Only for registered members Dubai

    We are seeking a motivated and detail-oriented Forex Operations Executive to support day-to-day operational activities. · ...

  • Operations Executive

    5 days ago

    Only for registered members Dubai

    +Monitor operational KPIs and ensure achievement of set targets. · +Coordinate with cross-functional teams to maintain smooth process flow. · ...

  • Operations Executive

    1 month ago

    Only for registered members Dubai, Dubai

    The Facilities Management Executive supports the Operations Department in executing, monitoring, and documenting all FM-related activities. · • Monitor daily FM activities and ensure adherence to maintenance schedules and SLAs.• Assist in tracking the performance of outsourced se ...

  • Operations Executive

    1 month ago

    Only for registered members Dubai

    Oversee daily operations to ensure compliance with company policies and industry regulations mitigating risks effectively. · ...

  • Operations Executive

    6 days ago

    Only for registered members Dubai

    This role supports daily used car sales operations and acts as a backup for the Sales Coordinator and Car Sales Executive when required. · ...

  • Operations Executive

    1 month ago

    Only for registered members Dubai, Dubai

    The Operations Executive will oversee the day-to-day operations of the clinic ensuring smooth workflow staff coordination compliance and service excellence This role acts as a bridge between management medical staff and front-office teams · Manage daily clinic operations and ensu ...

  • Operations Executive

    2 weeks ago

    Only for registered members Dubai, Dubai

    We are seeking a detail-oriented and experienced Operations Executive to join our team. · Manage and adjudicate claims related to accidental damage & extended warranty of devices. · ...

  • Operations Executive

    2 weeks ago

    Only for registered members Dubai

    We are seeking an Operations Executive to oversee the daily operations of our holiday home portfolio. The role ensures all units are guest-ready, · ...

  • Operation Executive

    1 month ago

    Only for registered members Dubai, Dubai

    + Manage company formation and visa processing for Mainland and Freezone entities + Handle client escalations professionally and ensure service satisfaction + Ensure seamless service delivery and compliance with UAE laws · Key Requirements: +3-7 years of UAE experience in compan ...

  • Operations Executive

    2 days ago

    Only for registered members Dubai, Dubai

    The Operations Executive will serve as a vital link between MMC and clients. This role involves managing company formation and PRO-related activities. · ...

  • Operation Executive

    1 month ago

    Only for registered members Dubai

    We are seeking an Operation Executive (Land Freight) to oversee and coordinate air and sea freight shipments. The ideal candidate will have experience in land freight operations and excellent communication skills. · Manage and coordinate cross-border land freight shipments · Main ...

  • Operations Executive

    1 month ago

    Only for registered members Dubai, Dubai

    AOP Marine Agency is seeking an Operations Executive to support end-to-end marine agency functions, ensure seamless coordination among all parties involved and deliver high standards of operational efficiency and regulatory compliance. · ...

  • Operations Executive

    6 days ago

    Only for registered members Dubai, Dubai

    The company offers comprehensive support to both local and international shipping businesses operating in the Middle East and Indian subcontinent. · ...

  • Operations Executive

    1 week ago

    Only for registered members Dubai, Dubai

    +We want Amazon to be the place where our customers can find, discover and buy anything online. Whatever our customers want, we will find the means to deliver it. · ...

Jobs
>
Dubai