Office Manager - Dubai, United Arab Emirates - EXANTE

Description

About EXANTE

EXANTE is a wealth tech company that provides centralized trading solutions and B2B financial infrastructure that helps create value through technology.

Our proprietary trading platform enables direct market access to 1M financial instruments from a single multi-currency account, including stocks, ETFs, bonds, futures, and options.

We are a fast-growing global company with 600+ employees across 70+ locations, representing 60 nationalities, all of us following the same guiding principles:

• We believe that freedom is an inherited right
• We are catalysts
• We defend privacy
• We cater to our customers to an unprecedented degree
  
  

As a Financial company, we know our investment priorities. We invest in our people.

Join us in creating a new standard for wealth

About The Role

We are looking for a pro-active Office Manager to join our team in Malta in order to assist with office tasks. We are ready to relocate a qualified candidate to Malta and pay relocation expenses and work visa.

Reporting line: Office Management Team Lead

Location: Dubai, UAE

Worksite: office

Responsibilities

• Sorting and distributing post and parcel deliveries.
• Office document flow management.
• Allocating payments, submitting invoices and filing.
• Conducting inventories,
• Reception duties, including answering telephones in a polite and professional manner.
• Dealing with email and telephone enquiries in a timely and professional manner.
• Monthly reports, and invoices, budget optimization.
• Re-filling the stock for the entire office and ensuring an overall pleasant atmosphere.
• Front office assistance, customer and supplier relationship management.
• Liaising with vendors and suppliers regarding deliveries, collections, repairs and other services.
• Meeting and event coordination.
• Excellent hospitality skills to assist with enquiries from C-level management.
• Occasionally assisting Directors (PA).
• Execution of other tasks which management may impose from time to time.
• Management of two corporate apartments.
  
  

Requirements

• A minimum A'Level standard of education
• Excellent communication skills, be meticulous in your work, and eager to learn
• Be able to work in a fast-paced dynamic environment
• Fluent English language is a must, any additional language may be considered as an advantage.
• Minimum one year experience in office administration and/ or personal assistant. Work experience in 5-star hotels, cruise ships and golf clubs may be an advantage
  
  

Personality / Mindset

• Integrity & loyalty
• Team player with advanced communication and collaboration skills
• A hands-on, can do attitude - always looking for solutions and thinking out of the box
• Overachiever mentality
• Capability to work and succeed in the fast pace and ever-changing environment
  
  

Benefits

• Competitive salary & performance-based bonus programs
• Corporate benefits (choose your preferred options)
• Truly inspiring culture, pleasant and informal work environment
• Ongoing education & training programs
• Opportunity to network and connect in the Corporate Events
• Global career opportunities
• Benefits/perks listed above may vary depending on the nature of your employment with the company and the country where you work