Executive Secretary - Dubai, United Arab Emirates - People One

People One

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

One of our client is looking for Executive Secretary/ Personal Assistant to their company.

Position Title:
Executive Secretary/ Personal Assistant to the MD

Employment Type:
Full Time

Job Location:
Dubai,

UAE Summary of Job Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his day-to-day business activities/ dealings, and most effective use of his time.

Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director's absence.

Job Description

:

Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary.
Manage Director's travel arrangements (including visas/accommodation).
Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

Maintain Director's office systems, including data management and filing.
Maintain records of Director's contacts.
Screen calls, enquiries and requests, and deal with them when appropriate.
Assist Director in researching and following up with action on matters which fall within the Director's responsibility chasing responses, triggering followup action.
Produce documents, briefing papers, reports, and presentations for the Director.

Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, premeeting briefings and meeting papers.
Manage arrangements for Trustees' and Sub-Committee meetings, including production/distribution of agenda and papers.
Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
Meet and greet visitors at all levels of seniority.
Supervise all Trust incoming/outgoing mail.

Required Qualifications:

Preffered Male
Approximately 30 years of Age required
Bachelor's Degree in Business Administration / Educated to Degree Level or Equivalent
At least 2 years' experience as a Personal Assistant at senior management level
Minimum of 2 years' experience in Construction Industry
Excellent in computer literacy (MS Office, Excel, PowerPoint)
Excellent organizational skills
Excellent communication skills, both verbal and written
Proven ability to work under pressure and to tight deadlines
Bright, confident personality
Flexible and mature approach with ability to work unsupervised Person Specification:
Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
Ability to organise and plan own work.
Excellent attention to detail, with the ability to maintain a high level of accuracy.
A flexible, proactive approach to work including the ability to prioritise and re prioritise.
Ability to work on own initiative.
Ability to deal with sensitive information with discretion and to maintain confidentiality.
Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.