Administrative Assistant - Dubai Dubai United Arab Emirates - Indusland Logistics

    Indusland Logistics
    Indusland Logistics Dubai Dubai United Arab Emirates

    6 days ago

    د.إ72,000 - د.إ132,000 (AED) per year *
    Description

    What You Will Do

    · Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials

    · Pull reports and information from Ecolab systems

    · Calendar management across time zones

    · Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices

    · Coordinate domestic and international travel arrangements including processing of visas for international travel

    · Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.

    · Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders

    · Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly

    · Exercise judgment and make decisions to promote smooth workflow and prioritization

    · Ensure that internal and external client demands are met

    · Create, organize and manage various SharePoint sites and shared drives

    Minimum Qualifications

    · High School Diploma or equivalent

    · Intermediate proficiency in MS Office (Outlook, Excel, PPT)

    · Immigration sponsorship is not available for this position

    Preferred Qualifications

    · Bachelor's degree

    · year of administrative experience

    · Ability to successfully manage multiple, competing priorities to meet deadlines

    · Excellent verbal and written communication skills, with a strong customer service focus

    · Organizational skills and attention to detail

    · Ability to anticipate needs, be resourceful, and use sound judgment and tact

    · Critical thinking, analytical, and problem solving skills

    · Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff

    · Ability to work independently, as well as collaborate in a team environment

    · Reliability, flexibility and approachability

    · Process oriented, adaptable, reliable, flexible and approachable

    * This salary range is an estimation made by beBee
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