Human Resources - Sharjah, United Arab Emirates - American University of Sharjah

    American University of Sharjah
    American University of Sharjah Sharjah, United Arab Emirates

    2 weeks ago

    Default job background
    Full time
    Description
    The HR Assistant will assist the Contracts & Benefits team with the day-to-day administrative tasks and services to support effective and efficient operations.

    Job Responsibilities

    Onboarding

    • Respond to inquiries that relate to payroll and benefits for new hires.
    • Guide new hires through contract and benefits forms if needed.

    Payroll Administration

    • Help in setting up new hires for payroll processing ( this includes full time and part time staff & faculty, visiting scholars, GTAs, GRA, etc).
    • Ensure any bank changes are supported with correct documentation.
    • Process required advances as per AUS processes such as housing allowance, leave salary and salary advance.
    • Record maternity leaves and take necessary action for any unpaid maternity leave.
    • Answer employees related inquiries regarding payroll.

    Benefits Administration

    • Administrate the enrollment of employees in medical and life insurance.
    • Process education assistance requests.
    • Perform Self Directed Benefits reconciliation.
    • Complete pension enrollment for GCC nationals
    • Manage indemnity selections.

    Faculty Database Management

    • Compile and update new faculty professional certificates.
    • Keep records and update Faculty Ranks, departments, and administrative positions with the university.
    • Update the University administrator's catalogue and the full time faculty catalogue.

    Offboarding

    • Obtain related quotes for final settlement calculation.
    • Follow up on employees' online clearances related to final settlements.
    • File related documents for final settlement.
    • Communicate with exiting employees when needed.

    Reporting

    • Assist with CHEDS reports; data cleansing and cross checks.
    • Assist with the general faculty AD hoc reports when required.
    • Assist with AD hoc reports, bench marking reports and ratio reports whenever necessary.

    Additional Tasks

    • Data entry into the Oracle system relating to contract and benefits.
    • Address all employees' queries, concerns and requests.
    • Attend to employee verifications requests from verified entities and authorities (i.e banks ).
    • Prepare letters as requested.
    • Assist in filing and completing documentation to ensure adherence to regulations.

    Qualifications And Skills Required

    • Diploma in Human Resource Management or related field
    • 1 to 3 years' experience in administrative HR and payroll functions
    • Proficiency in written and spoken Arabic and English
    • Excellent communication skills
    • Excellent organization skills
    • Familiar with and exposure to payroll practices
    • PC Literacy – MS Office in particular with V Look Up and mail merge knowledge.

    Preferred Qualifications And Skills

    • Bachelor of Science in Human Resource
    • Familiarity with Oracle ERP system

    How To Apply

    • Interested applicants should fill out the form .
    • The selected applicant with a valid resident visa should provide AUS with a Letter of No Objection from their sponsor before joining.
    • AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
    • AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one's qualifications.