Warehouse and Facilities Manager - Dubai, United Arab Emirates - 8 Recruitment

Description

Job Title:
Warehouse & Facilities Manager


Location:
Dubai, United Arab Emirates


Salary:
AED ,000 per month

Our client is the world's leading supplier of specialist audio-visual solutions to the live events industry.

With offices in the Middle East, USA, Europe, and Asia, the client has established itself as a market leader utilising the strong relationships between our international offices.

In the Middle East, we offer complete full-service offerings from rental, sales, installation and managed services across all entertainment technology sectors.

The Warehouse & Facilities Manager must undertake a range of activities that support the delivery of all projects and services.

This multifaceted role encompasses the management of the warehouse, storage, equipment, logistics, maintenance, and upkeep of the facilities.


Responsibilities:


Duties will include:

• Supervision and coordination of warehouse team and the control of warehouse spaces.
• Collaborate with management to plan, monitor and execute department CAPEX/OPEX budgets.
• Manage the Implementation and budget of the planned preventative maintenance program for access equipment, vehicles, and facilities.
• Gather data for the regular reporting of key departmental metrics and performance indicators.
• Management of staffing Rota's, Weekend coverage and Callout schedules through approved systems such as Easy Job, Employment Hero and any other software/tool.
• Comprehensive communication and liaison with all departments in relation to their operational needs and to communicate daily with other departments.
• Accountable for ensuring prepared equipment is shipped accordingly, creating associated manifests and transport documentation.
• Ensure teams follow processes in the receipt of all deliveries, shipments and manage/record/store associated documentation and records.
• Management of Equipment prep/deprep, loading/unloading, Deliveries in/out and Transport & Logistics for Live Events and SI, ensuring appropriate workflows and safe working practices are always adhered too.
• Management of storage systems and retrieval of items, as well as stores including consumables, plus the ordering, storage and stocking and tracking consumption of such items in conjunction with the asset manager.
• Ownership of warehousing facility management and its inherent services, electrical, water & waste.
• Ensure coverage is in place for cleaners and facility maintenance can undertake work out of office hours.
• Creation of and management of facilities maintenance plan.
• Be involved with the planning and supervision of any building maintenance requirements.
• Monitor the efficient and timely use of the Equipment Rental System (Easy Job) and other operational systems, always ensuring its accuracy. (i.e equipment checked in/out)
• Implement a process to notify Project Managers when there are scheduling conflicts between jobs and troubleshooting to determine solutions.
• Support the resolution of equipment shortages in partnership with the Asset Manager and Head of Technical.
• Monitor that PMs sign off all booked external vehicle and labour requests for specific projects/events.
• Ensure any relevant stock control is maintained, including reporting of missing items and faulty stock.
• Participate in the continuous development of the Equipment Rental System.
• Schedule and management of periodic audits of assets, reporting losses, and damages.
• Oversee the regular maintenance of company vehicles owned and leased in conjunction with the Transport & Logistics Manager.
• Manage the execution of annual and periodic Stock Takes and annual equipment PAT Testing and recording to ensure completion and compliance.
• Support the management of the Quarantine, Storage and retrieval of equipment and goods.
• Overall responsibility for the team and Health and Safety on premises in line with ISO 4500
• Manage daytoday staff needs including expenses, annual leave, and assistance.
• Provide positive leadership, communication, direction, and mentorship.
• Actively foster a workplace environment that cultivates teamwork, enabling the generation of ideas, effective conflict resolution, and the management of team diversity.
• Empower employees to take ownership of their daytoday responsibilities and goals.
• Provide department members with timely and constructive feedback.
• Lead a supportive Performance Management process for an inclusive and highperforming culture.
• Collaborate with Management to establish a structured training and development program for self and team.
• Ensure compliance of all Operational staff members concerning company rules, policies procedures.
• Ensure H&S procedures are followed and spotchecked, and employees are aware of their responsibilities, to minimise NCRs.
• Ensuring the completion of all relevant HS&E documentation permits to work etc, for installation of items within the Warehouse and managing thirdparty suppliers to ensure