Document Controller - Abu Dhabi, United Arab Emirates - J10 Consulting

J10 Consulting
J10 Consulting
Verified Company
Abu Dhabi, United Arab Emirates

1 week ago

Ahmed Al-Mansouri

Posted by:

Ahmed Al-Mansouri

beBee Recruiter
Description
The Role

  • Provide administrative assistance to the CMU Lead and other CMU staff in their reporting obligations and other functions;
  • Control files, drawings and engineering documents and coordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents;
  • Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date;
  • Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required.
  • Liaises with Ashghal Document Management / FCTS team to set up a compliant document management solution;
  • Responsible for implementing an effective PPP document management system across the Projects' Lifecycle;
  • Coordinates the collection, classification, distribution and storage of relevant PPP documentation;
  • Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.;
  • Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.;
  • Recording and archiving all hardcopy and softcopy documents,
  • Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data;
  • Providing data entry and word processing services as and when required;
  • Assisting managers in producing various reports, tables and presentation material;
  • Copies/scans and distributes the required documents, assisting as required;
  • Maintains the documents and drawings in the Document Control section under safe custody without any damage or deterioration with easy traceability;
  • Maintains the files and control logs as required by the CMU

Requirements:


Document Controller Requirements:

  • Minimum of 5 years' experience post graduation with experience in major building and/or infrastructure projects or programmes;
  • Must have worked in a PMC or Engineering Consultancy company previously
  • Excellent communication skills in English, written and spoken;
  • Proficient in Electronic Documentation Management Software systems
  • ACONEX and ASITE are required, SharePoint, Documentum are added benefit
  • Experienced user of MS Office;
  • Capable of working with mínimal supervision;
  • Demonstrable track record of working on commercial or school build projects;
  • Indepth knowledge of document procedures;
  • Effective in building good working relationships within complex structures, both internally and with various project stakeholders.
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