Co-finance and Administration Manager - Abu Dhabi, United Arab Emirates - Aspen Heights British School

Aspen Heights British School

Verified Company

Abu Dhabi, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

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Description

Description

Job Description:

Position Details

Position Title

Finance and Administration Manager

Department

Administration

Report to (Title):
Principal; Regional Finance Director

Direct Reports:

Indirect Reports:
Aspen Heights British School (AHBS) is a truly inclusive school based on the outskirts of Abu Dhabi.

We are proud of our inclusive ethos and our commitment to ensuring all children are provided with personalised learning experiences and the proper support to ensure they can make progress in learning in all areas.

Core Purpose:
The Finance & Administration Manager's role enhances and improves the financial operations and governance of the school environment.

This position is responsible for the accounting, financial reporting and financial operations of the school, including the production of monthly financial reports, maintenance of an adequate system of accounting records, a comprehensive set of controls to mitigate risk, enhance the accuracy of the schools reported financial results, and ensure that reported results comply with international financial reporting standards.

Main Responsibilities:
Core Finance

Oversee the operations of the Accounting Department, including the design of an organisational structure adequate for achieving the department's goals and objectives
Update and enhance the financial policies and procedures of the school and maintain a documented system of policies and procedures
Design internal control systems for all departments to ensure the safeguarding of school assets and monitor and enforce internal controls
Ensure the efficient operation and integration of the accounting system throughout the school
Ensure the timely reporting of all monthly and annual financial information
Ensure general ledger and financial statements are complete and accurate
Perform general ledger reconciliations including deferred income and other account analysis
Each month end, update a 'month end' folder with detailed balance sheet reconciliations for all balance sheet items
Daily cash reporting and monthly bank reconciliations
Manage the production of the annual budget and forecasts
Liaise with banks, audit, legal and tax providers as necessary
Comply with government reporting requirements and tax filings
KPI and performance monitoring
Maintain the fixed asset register by supervising the recording of all items in the inventory, maintaining pertinent records and ensuring adequate treatment of fixed asset acquisitions and disposals
Manage payables, receivables and invoicing functions of the school efficiency
Monitor debt levels and compliance with debt covenants
Prepare monthly budget variance reports and work with the Headmaster on corrective actions
Provide financial analysis for decision support including capital investments, pricing decisions, and contract negotiations
Assist the group with gathering data and preparing reports for key personnel as requested
Ensure the school has the adequate insurance cover at all times
Liaise with suppliers and clients when needed to ensure the smooth running of the day to day operations
Reviewing of operational contracts to ensure "best value" is achieved
Provide financial analysis for decision support including capital investments, pricing decisions, and contract negotiations
Assist the group with gathering data and preparing reports for key personnel as requested
Prepare and submit payroll to the bank
Supervise the Accounts Department, which includes enhancing the department development and setting the departmental objectives
Enforcing the group authorisation limits table
Ad hoc duties as required

School Operations & Administration

Specific areas of responsibility

ICT

Determine with the Regional Head of
ICT appropriate IT infrastructure and ensure contractors fulfill installation as per specification agreed
With the Regional Head of
ICT ensure resources, support and training are provided to enable work colleagues to make the best use of available IT
Ensure contingency plans are in place in the case of technology failure
Raise to Regional Head of
ICT any issues relating to
ICT from the school perspective

Health & Safety (H&S)

Work closely with H&S coordinator to ensure that school is H&S compliant from an ISP Group perspective and from a local regulatory perspective
Ensure that all incidents are recorded in "360" system
Review and allocate Budget accordingly to ensure H&S compliance

Work with school HR to ensure Group and local regulatory compliance of employees
Manage with the support of HR the PRO for the school and ensure government compliance is maintained including reporting and licensing
Ensure that all details that flow from Cezanne to the payroll system are accurate and correct

Facilities