Office Manager - Dubai, United Arab Emirates - Michael Page

Description

The job posting is outdated and position may be filled

Aid in managing the diaries of Regional Heads, including appointment scheduling, setting priorities, reallocating resources as needed, and logistics management.

• In order to plan meetings and make sure everyone is prepared, agendas, pre-meeting briefings, and meeting materials must all be established.
• Creating reports and correspondence.
• Effectively representing the Regional Head through communication with internal and external stakeholders, including managing invitations to members, Councillors, and outside parties and provide intensive travel management support for the same.
• Keep up-to-date records of all relevant information, such as BU distribution lists, intranet data, and records of external stakeholders and suppliers.
• Communicate frequently and support divisional member services programmes and strategies.
• Manage financial tasks such as processing invoices, AMEX statements, and expense reimbursements.
• Manage and coordinate all aspects of the Abu Dhabi office's operations, including facilities, TDS, member visits, etc

Compliance Administration:

• Support the Regional Head with the License renewal process (for timely license renewal, make sure the pertinent renewal dates are recorded in your calendar).

Establish relationships with governing bodiesEvents and Team work:

• Offer full support for member services events.
• When necessary, accurately set up and maintain events in the UAE; arrange for iMIS enrolment registration; arrange for catering services; and arrange for the printing and distribution of manuals and supplemental notes.
• Support the processing of membership applications and member inquiries in Abu Dhabi.
• Abu Dhabi/Dubai pre- and post-event assistance, including venue setup, registration management, equipment inspection, speaker preparation, event duty, and assessment summation.
• Assisting with other divisional operations as needed, such as providing on-site support for internal and external events as well as regional events.
• Participate actively in team and office activities in Abu Dhabi and the UK

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