Document Controller - Dubai, United Arab Emirates - Talent Pal

Description

At Mace our purpose is to redefinethe boundaries of ambition. We believe in creating places that areresponsible bringing transformative impact to our peoplecommunities and societies across the globe. To learn more about ourpurpose culture and priorities visit our strategysite.

Within our Consult business we harness ourunique combination of leadingedge practical expertise and projectdelivery consultancy to unlock the potential in everyproject.

The project:

This isan opportunity to work on a large development in theUAE.

Experience working in the United ArabEmirates is essential for client approval.

Ourvalues shape the way we consult and define the people we want tojoin us on our journey they are:

Safety firstGoing home safe and well.
Client focus Deliver on ourpromise.
Integrity Always do the right thing.
Create opportunity for our people to excel.

Youll be responsiblefor:

• Provides informalguidance to more junior roles.
• Supports diary management for ProjectDirector/Project Manager alongside Office Manager.
• Ensures team members are aware ofadministration processes.
• Assist with set up project office forexample arrange IT equipment and office furniture.
• Creates and maintains electronic andhard copy filing systems.
• Ensures staff have complete andregularly update their Infomace staff home page.
• Arranges the set up project emailaddresses and Outlook mailboxes for the Project performing regularfiling of Project Inbox emails.
• Processes all incoming correspondenceand produce all outgoing correspondence and records in accordancewith the Mace Way.
• Archivesall project documentation and retain complete records for hand overto Client upon project completion.
• Places orders from Macesuppliers.
• Assists in thebooking of meeting rooms for all meetings arrangingrefreshments/lunches for Client/external meetings.
• Maintains a log of Mace trainingrecords and arrange tests/training when required.
• Manages petty cash andreconciliations for accounts department and recovery.
• Provides administrative supporttyping letters minutes reports etc. as necessary.
• Updates Project Directory as and whenrequired issue via email and upload to Conject distributing toProject Team.
• Coordinatesite visits for both Client and Project Teams.
• Manage site meeting roomdiary.
• Workscollaboratively towards the common goal of net zero carbontransition and share responsibility for the proactiveidentification and management of the associated carbon emissionsand reductions during the delivery of work.

Youll need tohave:

• Expert level experienceof IT skills covering Microsoft Office applications including ExcelWord Outlook and PowerPoint.
• Experience using Office 365Applications and Apple Devices.
• Advanced writing and proofreadingskills with attention to spelling and grammar.
• Advanced typingskills/ability.

Youll alsohave:

• Experience inInformation Management from one or more projects andprogrammes.
• Good writtenand oral communication used to working with differentstakeholders.
• Disciplinedmethodical and organised.

Mace is an inclusive employer andwelcomes interest from a diverse range of candidates. Even if youfeel you do not fulfil all of the criteria please apply as you maystill be the best candidate for this role or another role withinour organisation.

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