Operations Assistant - Dubai, United Arab Emirates - Killgerm Building Maintenance LLC

Description

In this role, you will provide administrative, clerical and project support to the Maintenance and Facilities Department.

The Administrative Assistant will be responsible for ensuring the efficiency and smooth operations of the Maintenance Director and the unit.

Main Responsibilities

• Good understanding of the daily operation within the Maintenance Department as a generalist.
• Perform basic administrative tasks, e. g. photocopying, and filing. Maintains proper recordkeeping and filing system for all work orders, preventive maintenance checklist, and manages office supplies/inventory for the team
• Assist the Maintenance Admin to keep an uptodate file of all Preventive Maintenance Checklist and other daily reports
• Assist with staff inquires (Leave, Lieu Day, and Attendance Records)
• Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management
• Coordinate staff meetings, employee functions, conferences, and client meetings as necessary.
• Perform other related duties as requested by management

In order to be qualified for this role you should possess the below criteria:


Required Qualifications:

• High school diploma or equivalent
• Minimum of two years of college or business school or any combination of education, training, and experience that provides the knowledge, skills, and abilities required for this position.
• This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

Job-Specific Skills:

The following skills are essential but not limited to the role of Maintenance Admin. Assistant

• Great attention to detail, strong organizational skills, and the ability to maintain confidentiality.
• Strong interpersonal skills with an ability to maintain a high level of teamwork.
• Be able to work creatively, independently, and collaboratively as a team member and be able to multitask and prioritize projects.
• Excellent Oral and Written Communication Skills.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• General Administrative Knowledge
• Good understanding on cultural awareness
• Can work with minimum supervision

Job Type:
Contract

Contract length: 24 months


Salary:
AED2, AED2,500.00 per month


COVID-19 considerations:
Face mask & Gloves


Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (required)