Executive Secretary - Sharjah, United Arab Emirates - Emirates Talent Solution

    Emirates Talent Solution
    Emirates Talent Solution Sharjah, United Arab Emirates

    2 days ago

    Description


    Position Title: Executive Assistant / Secretary Signage & Outdoor Media
    Industry: Signage & Outdoor Media Advertising
    Location: Sharjah, UAE
    Employment Type: Full-Time

    Job Overview:

    Emirates Talent Solution is hiring a dedicated and highly organized Executive Assistant / Secretary for a leading company in the signage and outdoor media industry based in Sharjah. This role is ideal for a resourceful individual with strong administrative skills, excellent communication abilities, and the capacity to support senior management in a dynamic, fast-paced environment.

    Key Responsibilities:

    Executive & Administrative Support

    • Manage calendars, meetings, and day-to-day schedules for senior executives
    • Draft, edit, and prepare reports, presentations, and business documents
    • Maintain organized filing systems and confidential records

    Communication & Coordination

    • Serve as a liaison between the executive team and internal/external stakeholders
    • Coordinate travel arrangements, including flights, hotel bookings, and itineraries
    • Ensure seamless communication flow across departments

    Meetings & Events

    • Organize meetings, conferences, and internal events
    • Prepare agendas, take minutes, and follow up on deliverables
    • Ensure all materials and logistics are arranged in advance

    Confidentiality & Discretion

    • Handle confidential information with a high level of professionalism
    • Ensure secure management of sensitive documents and data

    Office & HR Support

    • Oversee office supply management and administrative processes
    • Assist HR with onboarding, documentation, and general coordination tasks

    Requirements:

    • Bachelor's degree in Business Administration, Secretarial Studies, or a related field
    • 5 - 7 years of experience in a similar executive support role (required)
    • Strong command of Microsoft Office (Excel, Word, PowerPoint, Outlook)
    • Excellent communication skills in English (Arabic is a plus)
    • Proven ability to multitask and manage priorities independently
    • High attention to detail, discretion, and professionalism
    • Prior experience in the signage or outdoor media industry is an added advantage


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