Sales Associate - Abu Dhabi, United Arab Emirates - MAJID AL FUTTAIM
Description
Document Control Processes-
Document controllers are responsible for understanding:
The various project phases and the deliverables produced
The document control processes and the relationship with other project groups
The different types of deliverables, controlled and uncontrolled documents and how to classify them in the EDMS
The procurement bidding cycle and supporting document control processes
The engineering design cycle processing requirements and the vendor/contract submission cycle and processing requirements
The commissioning and construction phases including field mark-ups and document control involvement
The document control quality check requirement for documents being
The EDMS and Document Control Tasks
Document controllers must have a thorough working knowledge of the EDMS functionality and all associated document control They are responsible for using the tools to process documents in compliance with They are also responsible for:
Assisting in setting up distribution matrices in the
Allocating deliverable document numbers as required
Uploading engineering/ vendor /contractor deliverable stubs/placeholders in the EDMS
Registering and classifying deliverables and other documents as required in the EDMS
Managing versions and revisions in the EDMS
Transmitting deliverables and other documents as instructed by project leads
Providing reports from the EDMS such as the engineering status and vendor/contractor document submission status, engineering progress measurement, review cycles and assisting in expediting internal reviews
Managing the transmitting, receiving and distributing of documents to external users
Auditing meta-data in the EDMS to ensure accurate reporting available
Ensuring the 24-hour turnaround of requests into document control
Participating in other project document control initiatives and data management tasks
Assisting with the final handover of documentation
Participate in EDMS close-out activities if required
Upload/capture data on Clients EDMS if required
Document Management and Document Control
Document controllers are responsible for supporting the project by:
Providing document management support to project participants including support to external users (bidders, vendors, contractors, consultants and client)
Responding to queries (internally and externally) in a timely and professional manner
Identifying and escalating issues to the lead document controller
Assisting the lead document controller in training other document controllers as
Requirements
You bring to the role:
A relevant bachelors or diploma from a recognized college
Experience of 3 years+ in Document management and control
Previous document control experience in an engineering project environment (including Vendor/Contractor documentation) or data management environment using an electronic document management system
Working knowledge in Microsoft Office Applications, Adobe Acrobat, file management tools Explorer and WinZip and demonstrated ability to learn other software tools
Ability to accurately and efficiently capture meta-data
Ability to follow workflows and standards
Experience in working within a team with ability and willingness to share knowledge
Proven communication/interpersonal skills to build relationships with the immediate and remote team
Ability to document work tasks (work instructions)
Ability to train one-on-one or train a team
Good communication in English and interpersonal skills
Why join us?
Work with great people to make a difference
Collaborate on exciting projects to develop innovative solutions
Top employer
What we offer you?
Flexible work environment
Long term career development
Think globally, work locally