Administrative Assistant - Dubai, United Arab Emirates - Razors Spa & Gents Salon

Razors Spa & Gents Salon

Verified Company

Dubai, United Arab Emirates

4 weeks ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Job Title:
Personal Assistant/Admin Coordinator

Job Description:

Responsibilities:

Reception Duties:

Greet and welcome guests in a professional and friendly manner.
Answer incoming calls and redirect them appropriately.
Maintain a clean and organized reception area.

Personal Assistant Duties:

Manage the businessman's calendar and schedule appointments.
Make travel arrangements, including flight bookings and hotel accommodations.
Prepare meeting materials and assist with presentation coordination.
Handle personal errands and tasks, such as managing personal finances, shopping, and reservations.

Administrative Support:

Provide general administrative support, such as drafting documents, maintaining records, and filing paperwork.
Monitor office supplies inventory and place orders as necessary.
Assist in organizing company events and meetings.
Collaborate with other team members to ensure smooth operations across the organization.
Providing comprehensive administrative support to the owner, including managing calendars, coordinating travel arrangements, and organizing meetings.
Assisting with daytoday operations, such as managing and organizing correspondence, drafting documents, and maintaining filing systems.
Handling customer inquiries and feedback and resolving any complaints or issues effectively and efficiently on digital platforms and social media handles.
Assisting with staff training, introducing KPIs and SOPs while ensuring adherence to company policies, and monitoring performance to drive productivity and profitability.
Collaborating with various departments to ensure smooth communication and efficient workflow across the businesses.
Promoting the businesses on digital channels (Instagram, Facebook, Snapchat, Google Map and Google Ads, Trip advisor, etc) and overseeing the advertisement campaigns and marketing targets needed (SEOs, websites, etc)
Develop key collaboration opportunities with influencers, bloggers and partnership deals
Daily schedules of the owner when needed
Oversee employee files and expiries and renewals (visas, daman, emirates ID, labor card, insurance, etc)
Filter tasks that come through and escalate the ones that require the owner's attention
Remind and oversee payment schedule of utilities, rent, salaries, and other Opex costs
Support with researching latest trends and market opportunities to enhance the business groups performance
Handle HR functions and support in job creation, ad placements as required, screening, shortlisting and hiring for vacant roles
Handle procurement functions and third party suppliers negotiations
Liaise with accountant to ensure adequacy of reports
Manage and create if needed WhatsApp groups with dedicated tasks and project timelines
Organize shared folders and cloud folders of all documents organized by business and year format
Fill in meeting minutes, followups and action points to achieve tasks in a timely manner

Requirements:

Previous experience as a Personal Assistant or Receptionist is highly desirable.
Excellent communication skills, both verbal and written.
Strong organizational and time management skills.
Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive and confidential information with discretion.
A professional, friendly, and approachable demeanor.
Ability to multitask and prioritize tasks effectively.
Strong attention to detail and problemsolving skills.
Flexibility to work outside of regular business hours, if necessary.

This position will entitle you with seniority over a majority of the staff.

We are seeking a highly organized, creative, detail-oriented individual who possesses excellent multitasking abilities, exceptional communication skills, and a strong ability to adapt to dynamic and fast-paced environments.

Your experience in executive support, administration, and marketing will be crucial in ensuring our success in this multifaceted role.

Salary:
AED3, AED4,500.00 per month

Education: