Receptionist Admin Assistant - Dubai, United Arab Emirates - MALEYAT REAL ESTATE L.L.C

Description

• Greet and welcome visitors in a courteous and professional manner, creating a positive first impression of the company.
• Handle incoming calls, redirecting them to the appropriate individuals and taking accurate messages when necessary.
• Maintain a clean, organized, and inviting reception area, ensuring it reflects the company's professionalism and brand image.
• Coordinate visitor access and security protocols, issuing badges and maintaining visitor logs.
• Assist with scheduling and coordinating appointments, meetings, and conference calls for senior staff members.
• Manage and maintain executives' calendars, ensuring accurate and uptodate information.
• Organize and manage incoming and outgoing mail, packages, and courier services.
• Collaborate with various departments to support administrative tasks, including data entry, record keeping, and file maintenance.
• Monitor and maintain office supplies inventory, placing orders as needed to ensure sufficient stock levels.
• Assist in the planning and execution of company events, meetings, and special projects.
• Contribute to the development and implementation of office policies and procedures to enhance operational efficiency.

• High school diploma or equivalent; additional administrative certifications or training is a plus.
• Proven experience in a similar receptionist or administrative support role.
• Proficient in using office software and communication tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and telecommunication systems.
• Excellent verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders.
• Strong organizational skills, with the ability to prioritize tasks and manage time effectively.
• Attention to detail and accuracy in all work tasks.
• Discretion and professionalism when handling sensitive information and confidential matters.
• Adaptability and a proactive approach to problemsolving.
• Customercentric mindset with a friendly and approachable demeanor.
• Ability to work independently as well as part of a collaborative team.

• Dubai: Reliably commute or planning to relocate before starting work (required)

• How soon you can join? (in days)

• Receptionist: 2 years (required)
• Administrations: 2 years (preferred)

• Arabic (required)