Administrative Secretary - Al Hamriyah, United Arab Emirates - ADAM ENERGY

Description

• Take and transcribe dictation accurately.
• Maintain files and correspondence in accordance with established company procedures.
• Retrieve records and correspondence on request.
• Monitor the progress of various assignments and take necessary steps to keep projects on course.
• Coordinate travel arrangements and schedule appointments.
• Assess and prioritize workload effectively.
• Receive and screen telephone calls and reroute them to other personnel as required.
• Maintain confidentiality at all times.
• Perform any other related duties as assigned
• Perform typing and dictation duties

• Full control and maintenance of diaries, making appointments and arrangements for all meetings with clients and colleagues.
• Organization of viewings.
• Deal with clients visiting the office in a polite, helpful and confident manner.
• Full and accurate minute taking at Office Meetings.
• Preparing presentations using PowerPoint.
• Ensuring all paper and electronic filing is carried out on a regular basis to maintain an up to date filing system.
• Coordinating all incoming and outgoing mail.
• Office meetings weekly & monthly agendas.
• Corporate travel arrangements & booking, including corresponding Visas
• Maintain/update database contacts register and excel master file.
• Ensure all documents have a file path for referennce
• Monitor team travel expenditure, monthly.