Receptionist - Dubai, United Arab Emirates - Aban Investment

Aban Investment
Aban Investment
Verified Company
Dubai, United Arab Emirates

1 week ago

Ahmed Al-Mansouri

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Ahmed Al-Mansouri

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Description
Company Description


Over the many years of its pursuit for investment diversification, the Ghobash Group has capitalized on opportunities in sectors with encouraging growth potential by either buying out established operating companies or founding new businesses to extend value into those markets.

As the portfolio of these fully, or majority-owned operating companies grew and became more diversified, the Group established ABAN INVESTMENT in 2008 to administer and facilitate its smooth operation.

Each operating company general manager reports into the CEO of Aban Investment and as such it is an actively managed portfolio of companies.


Working from Dubai, Aban Investment offers a range of centralized services for the Group's fifteen operating companies to manage costs and best practices by efficiently sharing business functions from finance and legal administration to providing human resources and marketing management.


ABAN Investment currently has stakes in Technology, Oil & Gas, Pharmaceuticals, Industrial Chemicals and Supplies, Hospitality, Healthcare, and Consumer Services.

It is committed to building high-value businesses, from start-ups and early stage ventures to mergers and acquisitions for more mature businesses.


Job Description:


Job Purpose:

Provide clerical and administrative support, either as a team or individually.


Key Responsibilities:


  • Attend and screen all incoming and outgoing calls; take and relay messages, respond to requests for information and determines which are priority matters, and inform employees accordingly.
  • Keep a log of all incoming enquiries and inform employees.
  • Receive guest courteously and offer beverages.
  • Responsible for mail, courier pickup arrangement and mail distribution.
  • Coordinate with the Office Assistant for tea, or coffee to all guest whenever required.
  • Coordinate with Office Assistant to ensure that offices, the reception area, the conference rooms and the kitchens are kept clean and tidy at all times.
  • Coordinate with the security regarding parking requests for guests.
  • Responsible for the reservation of conference room and training room.
  • Receive and scan documents related to HR and Recruitment such as Passport, Visa, Educational Certificates and Insurance Cards
  • Maintain and provide joining kits for New Joiners, and or other materials related to HR.
  • Responsible for all stationary stocks supplies, kitchen etc.
  • Responsible for updating attendance in Time and Attendance Software (TAS)
  • Generate attendance reports when required.
  • Prepare Expense Claim if needed.
  • Attend any other duties within the scope of this function as and when required.

Qualifications:

University Degree / Related Diploma.

Additional Information


Skills and Professional Requirements:


  • Proficient in Microsoft Office Applications
  • Entering, retrieving and updating as well as exerting systematic followup constitute as essential part of the work.
  • Excellent command of written and spoken English. Arabic would be an advantage.
  • Good typing skills, good knowledge of Business English, the capability of drafting correspondence and a successful track record in similar duties.
  • Good customer service skills.
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