Secretary - Abu Dhabi, United Arab Emirates - NMC Group

    NMC Group
    NMC Group Abu Dhabi, United Arab Emirates

    2 days ago

    Description
    Description


    Communication Management:

    •     Handling incoming and outgoing correspondence, including phone calls, emails, and mail. 
    •     Acting as a first point of contact for the Medical Director, managing communication flow effectively. 
    •     Preparing and distributing information to relevant parties, including patients, staff, and other stakeholders.  

    Scheduling and Coordination:

    •     Managing the Medical Director's calendar, scheduling appointments & committee meetings.
    •     Coordinating and scheduling appointments for patients, as required.
    •     Maintaining appointment schedules for other staff members, if applicable.  

    Administrative Support:

    •     Preparing documents, including letters, reports, and presentations, using word processing and other software. 
    •     Preparing committee agendas and minutes of meetings involving the Medical director's team.
    •     Managing office supplies and equipment, ensuring availability and functionality. 
    •     Providing general administrative support to the Medical Director and their team. 
    •     Managing and booking the mandatory life support courses for the doctors.
    •     Booking and managing doctors IPPE & APPE's.
    •     Assist with the coordination and administration of privileges and the DOCP committees. 
    •     Assist with the coordination of medical interns.
    •     Assist in the facilitation of mandatory life support for physicians.

    Patient Interaction:

    •     Greeting patients and visitors, providing a welcoming and professional environment.
    •     Answering patient inquiries and providing information, as needed.
    •     Handling sensitive information with confidentiality and discretion.  

    Collaboration and Coordination:

    •     Working closely with other members of the medical staff, including nurses, receptionists, and other administrative personnel.
    •     Liaising with other departments and external organizations, as required.
    •     Collaborating with the Clinical Services Secretary and other relevant staff to ensure accurate record-keeping and efficient operations. 
    Responsibilities


    Communication Management:

    •     Handling incoming and outgoing correspondence, including phone calls, emails, and mail. 
    •     Acting as a first point of contact for the Medical Director, managing communication flow effectively. 
    •     Preparing and distributing information to relevant parties, including patients, staff, and other stakeholders.  

    Scheduling and Coordination:

    •     Managing the Medical Director's calendar, scheduling appointments & committee meetings.
    •     Coordinating and scheduling appointments for patients, as required.
    •     Maintaining appointment schedules for other staff members, if applicable.  

    Administrative Support:

    •     Preparing documents, including letters, reports, and presentations, using word processing and other software. 
    •     Preparing committee agendas and minutes of meetings involving the Medical director's team.
    •     Managing office supplies and equipment, ensuring availability and functionality. 
    •     Providing general administrative support to the Medical Director and their team. 
    •     Managing and booking the mandatory life support courses for the doctors.
    •     Booking and managing doctors IPPE & APPE's.
    •     Assist with the coordination and administration of privileges and the DOCP committees. 
    •     Assist with the coordination of medical interns.
    •     Assist in the facilitation of mandatory life support for physicians.

    Patient Interaction:

    •     Greeting patients and visitors, providing a welcoming and professional environment.
    •     Answering patient inquiries and providing information, as needed.
    •     Handling sensitive information with confidentiality and discretion.  

    Collaboration and Coordination:

    •     Working closely with other members of the medical staff, including nurses, receptionists, and other administrative personnel.
    •     Liaising with other departments and external organizations, as required.
    •     Collaborating with the Clinical Services Secretary and other relevant staff to ensure accurate record-keeping and efficient operations. 
    Qualifications

    High School Diploma

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